OBJECTIVES OF THE PROGRAMME

The Department of Administration and Finance provides support to the Regional Office and offices of the WHO Representatives in the eleven Member Countries of the South-East Asia Region in the areas of Human Resources & Talent Management​ (HRM), Budget and Financial Management (BFU), Information Management & Technology(IMT), Administrative Services (ASU)​, Staff Development and Learning (SDL), Security, Purchasing and Contract Services​ ​​(PCS) and legal advice. The Department enables the work of the Region and, at the same time, ensures fulfillment of its obligations towards Member Countries and donors in respect of efficient management of resources in a transparent manner, ensuring accountability and compliance with rules, regulations, and procedures.​The specific objectives of the activity are to ensure smooth replacement of the current ERP, namely GSM, by the new BMS Best-in-Breed solution with a modern set of tools using standard best practice business processes and cutting-edge technology.

DESCRIPTION OF DUTIES

Under the direct supervision of the Budget and Finance Officer and overall guidance of Director, Administration and Finance and in collaboration with other organizational entities, the incumbent will perform the specific duties:

1. Identify regional and local budget and finance processes and off-line systems that may be in use and carry out appropriate steps to scale them back or make them redundant following BMS rollout, bearing in mind the principles of ‘ONE WHO’ to ensure that business processes are harmonized across the Organization and to reduce duplication of work for end users.

2. Coordinate input and monitor assigned activities such as checking and validating regional/ country/ local financial data validity.

3. Collaborate with nominated regional Subject Matter Experts (SMEs) participating in BMS design as well as Country Offices to identify relevant financial policies that need to be configured into the new BMS systems and take steps to ensure these are taken into account in the design of the system.

4. Collaborate with users across the region and act as focal point of contact for colleagues within the budget and finance business stream. Promote and communicate global harmonized business processes within the Region.

5. Identify regional and country testers within the budget and finance business stream for testing BMS, data preparation and review for migrating to BMS prior to rollout.

6. Raise awareness on the progress of the project in the area of the budget and finance within the Region, including country offices

7. Identify regional and country testers for testing BMS, data preparation and review for migrating to BMS prior to rollout.

8. With the support of global BMS Change Management, coordinate and oversee regional change management and end-user training

9. Participate in preparing affected business areas and end users for transition to new ways of working.

REQUIRED QUALIFICATIONS

Education

Essential: University degree in Social Sciences, Public Administration, Finance, Law, Economics or related field from a recognized university
Desirable: Training in project/change management

Experience

Essential: Minimum of five years’ experience in finance and related monitoring processes and systems. Good experience using ERP systems.
Desirable: Certification on business process management re-engineering methodologies. Certification from an international professional body on Project Management framework. Ability to coordinate, manage and successfully deliver business programmes and projects across geographical locations and organizational departments. Experience in working in WHO and/or the UN system, together with specific experience of using ERP. Experience in working in a multicultural environment

Skills

Focus on impact and results and respond positively to feedback Provide policy advice to senior management Remain open to change and manage complexities Excellent interpersonal skills and collaborative work style.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1737 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO’s operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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