OBJECTIVES OF THE PROGRAMME

EPI has been identified as a key priority and therefore it is one of the public health programmes of the National Health Plan. WHO has been providing technical and financial support to strengthen immunization program management, human resources, financing, and service delivery to provide equitable service to all target population including special strategy for peri-urban, slum, migratory population, geographically and socially hard to reach and conflict areas. The main strategic areas are strengthening health system and capacity building for Routine Immunization and VPD Surveillance and Response besides enhancing the achievement of communicable disease control targets (polio eradication, Measles/Rubella Elimination and CRS control and Maternal and neonatal tetanus elimination). The overall directional goal and unifying principle is to contribute towards triple billion goals Universal Health Coverage.

DESCRIPTION OF DUTIES

Under the direct supervision of the Technical Officer (Programme Management) and general guidance of Technical Officer, Expanded Programme on Immunization, the incumbent shall provide administrative assistance to all staff of the EPI unit at national (Yangon) and sub-national levels (NPT and other WHO field offices in states/regions) in Myanmar. The incumbent shall perform the following tasks:

1. Screens requests for appointments with supervisor according to the nature of the requests and their urgency; maintains supervisor’s calendar; confirms mutually convenient schedules and arranges appointments or rearranges schedules disrupted by unexpected events; receives visitors; and places and screens telephone calls.

2. Searches, compiles and organizes background information and reference materials from various sources for reports, briefs and intranet and internet sources.

3. Create and maintain a repository of IVD information database and reference systems, e-filing of communications and reports, guidelines, SOPs, policies, etc. for easy retrieval and regular review for archival, as necessary.

4. Coordinates and supports administrative and logistics services for high-level meetings, trainings or organization-wide trainings, special projects and events; attend meetings, prepare minutes/NFR, monitor follow-up of activities; make arrangements for formal editing, translation, etc., of documents and publications.

5. Liaises with SEARO and HQ secretarial focal points and facilitates meetings, document preparations, providing meetings links, maintaining records, etc.; facilitates visit of senior officials from SEARO as well as visit of officials/delegates from country for participating in Regional and global meetings, review missions, etc. to other countries.

6. Prepare draft responses to a wide range of correspondence and other communications often requiring knowledge of technical terminologies and/or detailed office procedures. Coordinate and support the work of other EPI staff; establish priorities, achieve results and carryout quality control functions for outgoing documents.

7. Coordinate and liaise with compliance focal points in WCO and SEARO, coordinate with administration and finance unit, orientate new staff to relevant administrative procedures and practices and provide general assistance to other office support staff as required. As HR focal point for EPI unit, support recruitment of SSAs, consultants (national and International), maintenance of leave records, teleworking schedules, etc.

8. Assist in the maintenance of inventory of fixed assets in the EPI unit and field offices; acts as a focal point for PRSEAH for EPI Team; undertakes travel, when required, to support field operations.

9. In collaboration with Finance Unit, and in consultation with NPOs, prepare the necessary offline and online complete documentation for APWs, DFCs and TSAs, submit and issue contract using GSM system such as APW/DFC/TSA; prepare documentation for RFP/RFQ following appropriate procedures; follow-up the release of payments and follow up the submission of reports for completion of activities of the related programme under the NPO unit.

10. Performs other duties assigned by supervisors.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education and training in administrative, secretarial and management studies.
Desirable: Administrative staff training, advanced computer training, financial field or related studies.

Experience

Essential: At least five (5) years of experience in secretarial and administrative duties.
Desirable: Experience in UN agency or International Organization.

Skills

• Through knowledge of modern office practices and operations.
• Proficiency in using office computer applications and information technology (IT)
• Ability of draft routine correspondences, summary of meetings, etc.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Myanmar local language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,292 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO’s operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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