Career Opportunities: Head of Administration & Finance

Duty station: Monrovia, Liberia | 11 Months

🚩 Vacancy Announcement n°: 829051

📢 Job Title: Head of Administration & Finance

📌Type of Contract: International Consultancy/ CST 1

➡️ Unit / Division: Finance/ Health Supply Chain

📍 Duty Station: Monrovia

➡️ Duration: 11 months (Renewable based on funding and performance)

⏰ Closing date: Tuesday, 29 2023, midnight (Liberia Time)

About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position?

Under the supervision of the Head of the Project, the Head of Administration & Finance will play a key role during the implementation of the WFP Health Supply Chain Project for health facilities in Liberia. He/she will provide effective delivery of finance, budget, and administration support services in order to facilitate transparent and efficient utilization of financial resources for USAID’s Health Supply Chain Services at the Central Medicine Store (CMS) and Management of pharmaceutical products for 10 health programs.

Why work with us?

➡️ Meaningful and impactful careers:

Our day-to-day work makes a difference in the lives of the people we serve

➡️ Continuous learning and training:

We provide learning tools for our staff to continually develop their careers

➡️ Multicultural and stimulating work environment:

We encourage gender and cultural diversity to make our teams stronger

Join us to make a difference in Liberia!!

How can you make a difference?

In this position, you will have to:

• Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.

• Report on key data for financial status and outcomes of the USAID project in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.

• Monitor USAID project budget and carry out forecasting for new and ongoing activities according to established corporate procedures and requirements.

• Assist with project closure in WINGS (WFP corporate system): review and clean-up of the current finances/expenditure and closure to ensure all the operational costs are properly recovered for medical operations.

• Maintain the system to monitor expenditure vs budget (a system to trace costs of each operational activity) and reporting system according to the donor requirements.

• Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.

• Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality, and timely services to WFP/GF project staff.

• Collate data and contribute to the preparation of accurate and timely USAID project reporting, providing USAID project management with financial, staffing, and resource usage information to enable them to make informed decisions.

• Track and collate data to support others to improve policies, systems, and procedures to minimize financial risks, improve the efficiency and effectiveness of the project/operation, and ensure services are aligned with business objectives.

• Contribute to the delivery of financial controls and insight into WFP/USAID project performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance, or financial risks.

• Guide and supervise the admin’s team, acting as a point of referral and supporting them with more complex analyses and queries.

• Represent the USAID project/the CO at internal meetings, external meetings, and events with other UN agencies, banks, other financial institutions, or other partners and entities as required.

• Perform any other duties assigned by the supervisor.

To join us in saving lives, changing lives, you will have for…

Education: Advanced (BA/BSC) university degree in finance, Business Administration, Accounting, or a related field.

Knowledge, Skills & Experience Required:

• Minimum 3 years of progressively professional experience in relevant field of work, with a background and interest in international humanitarian development.

• Experience of managing a team with related areas of expertise.

• Experience in WFP Logistics Service provision third parties.

• Has experience managing financial transactions.

• Internal controls and compliance.

• Utilizes understanding of risks management approaches and internal control to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.

• Ability to meet deadlines and work under pressure.

• Perform Budgeting, Reporting & Analysis.

• Manages budget, business planning, and forecasting discussion on a program-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability.

• Resources Management (People, time, assets, etc.)

• Financial Management and Accounting Principles (Monitor and advises project manager on the financial status of the USAID CMS project, tracking outcomes to ensure transparent and effective utilization of resources.

• Supply Chain and Operations Knowledge

Language: Fluency (level C) in English language.

Deadline for application: Tuesday, 29 August 2023, Midnight (Liberia Time)

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Liberia.

Female applicants and individuals with disabilities are especially encouraged to apply.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Liberian Nationals are not eligible to apply.