HR Advisor – Human Resources Senior Officer – Policy and Compliance
Copenhagen, Denmark
Copenhagen, Denmark
JOB DETAIL
The People and Change Group (PCG) is a strategic HR unit, helping UNOPS empower people, drive organizational excellence and manage change across the organization in order to help UNOPS deliver on its strategic intent.
The Policy and Compliance stream main responsibility is ensuring that UNOPS contractual modalities and HR policies, practices, systems, and tools remain fit for purpose. This includes constantly benchmarking against international best practices especially within the UN system. At the same time, the Policy stream supports HR operations by providing policy advice to HR advisors, HR practitioners, managers. Finally, the Policy stream provides inputs to different projects and initiatives, from the coordination of UNOPS protection against sexual exploitation and abuse efforts, and to internal or external stakeholders requiring information on HR policies, practices, systems or tools.
Summary of Functions
- Provide HR policy advice and improve HR policies, practices, systems and tools.
- Conduct HR compliance review.
- Support the Senior HR Manager – Policy and Compliance with coordinating UNOPS activities regarding Protection against Sexual Exploitation and Abuse.
- Reporting, strategic input and action plan development.
- HR project management and HR technical support to PCG.
1. Provide HR policy advice and improve HR policies, practices, systems and tools.
- Under the guidance of the Senior HR Manager – Policy and Compliance, reply to questions on HR policy matters to HR Advisors, HR practitioners, and managers (such as management in PCG, IPAS HR, IPAS Admin, BSSC or other stakeholders as requested).
- Conduct HR data analysis and visualization in coordination with the HR Analytics team for HR policy development purposes.
- Under the guidance of the Senior HR Manager – Policy and Compliance, manage periodic HR policy updates, including timeline management, stakeholder management, content management, record-keeping and reporting. Design and implement communication strategies and actions to communicate key policy changes.
- Keep abreast of the new practices, policies, and instructions from UN OHRM, ICSC, and other UN organizations as applicable.
2. Conduct HR compliance review and support the HR Compliance function of PCG.
- Under the guidance of the Senior HR Manager – Policy and Compliance, conduct HR compliance review (e.g., request data from field colleagues and/or Analytics or other teams, review selection records, draft position papers on compliance of selection processes with established policies and provide recommendations to the Senior HR Manager – Policy and Compliance).
- Support the Senior HR Manager – Policy and Compliance deputizing for him at compliance review bodies (ASB, ASP, HQ/L CPC) by representing PCG at these bodies or replying to written queries from them.
3. Support the Senior HR Manager – Policy and Compliance with coordinating UNOPS activities regarding Protection against Sexual Exploitation and Abuse (PSEA).
- Under the guidance of the Senior HR Manager – Policy and Compliance, act as secretary of the taskforce on PSEA, developing minutes of meetings and supporting the Senior HR Manager with ensuring that meeting action points as well as corporate and regional action plans are properly implemented.
- Under the guidance of the Senior HR Manager – Policy and Compliance, and in collaboration with the UNOPS Internal Audit and Investigations Group, develop comprehensive training materials and deliver training to managers and personnel at large on PSEA matters,
- Support the Senior HR Manager – Policy and Compliance with reporting on UNOPS efforts regarding PSEA, by drafting reports, talking-points, speeches, and presentations.
4. Reporting, strategic input and action/project plan development/implementation
- Analyze and consolidate trends and other relevant insights into reports concerning HR policy and operations (planned and ad hoc reports) as well as compliance – sharing findings with the Senior HR Manager – Policy & Compliance and the Director and Deputy Director PCG, and making proposals to inform corporate actions
- Prepare, review, or provide inputs to reports for consumption by a broad range of internal and external stakeholders.
- Support the Senior HR Manager – Policy and Compliance regarding the provision of responses to queries (in writing or during meetings) from different stakeholders, including the Joint Inspection Unit of the United Nations system, or internal and external audit groups, entities or bodies.
- Depending on the complexity of the matter, support the Senior HR Manager – Policy and Compliance or take the lead in the development and/or implementation of action or project plans.
5 Reporting, strategic input and action/project plan development/implementation
- Support PCG projects and initiatives as a project manager or providing technical inputs across a range of areas as needed and in line with PCG priorities.
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
Education
- Master’s Degree or equivalent in HR, Business Administration, Public Administration, Law or related field
Experience
- 2 years of relevant experience at the national or international level in providing HR advisory services and/or managing HR processes or operations;
- Of which, 1 year of experience drafting complex HR documents such as policies, audit reports on HR matters, technical correspondence, speeches, communication briefs, etc.
- Experience working within the UN system, international organizations or similar institutions is a distinct asset.
- Familiarity with interpretation and application of UN, UNOPS, or UN Funds and Programmed HR regulations, rules and policies, is highly desirable.
- Field experience is highly desirable.
- Excellent communication skills, ability to influence and inspire.
- Strong demonstrated experience conveying complex messages orally and in writing to a broad range of audiences.
- Analytical, innovative and proactive, with advanced interviewing/information elicitation skills.
- Solution and client oriented.
Language
- Full working knowledge of English is required
- Knowledge of French or Spanish is an asset
Contract type: Staff
Contract level: P2
Contract duration: One year – project funding limited to implement one year project related to the implementation of audit recommendations.
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
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