Working in 52 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

Plan International has been implementing grants from the Global Fund to Fight AIDS, Tuberculosis and Malaria, since Round 4 in various roles of Principal Recipient (PR), Sub- Recipient (SR) and Sub Sub-Recipient (SSR). Covering countries like, Benin, Burkina Faso, Liberia, Cameroun, Guinea, Liberia, Mali, Niger, Senegal, El Salvador, Thailand, Togo and Zimbabwe.

Plan International has been awarded GC7 TB/HIV/RSSH grant from the Global Fund to Fight AIDS, Tuberculosis and Malaria. Plan International Liberia been selected to as PR to implement the grant with multiple partners including MOH as SR/SSR/SP (Service Provider).

This post is needed to ensure quality and compliance with programmatic and financial indicators of Sub Recipients, through on-going support to field work in research, planning, monitoring and evaluation.

ROLE PURPOSE

We are seeking a highly motivated and experienced Procurement and Supply Management Officer to play a key role in the implementation of a three-year national TB and HIV project under GFATM GC7 grant in Liberia. This position involves close collaboration with the World Food Programme (WFP), Liberia Ministry of Health facilities at national, county and community to ensure procurement of procurement of health and non-health products. This includes supporting the planning, sourcing, purchasing, inventory management, and supply chain coordination with various government and private sector stakeholders. The ideal candidate will have a strong background in procurement and supply chain management within the healthcare sector, particularly in TB and HIV programs.

The PSM Officer will assess procurement needs and forecast requirements for health and non-health products in support of the PSM strategy of improving the product availability, accessibility, and use of pharmaceutical supplies at all levels of Liberia’s public health system. The PSM Officer will actively engage with the supply chain stakeholders, collaborating with various logistics teams to ensure timely and efficient delivery of procured items.

The Project is led by Plan International Liberia, the Principal Recipient (PR) for the HIV and TB grant under the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) to support National Aids Control Program response to AIDS epidemic and National Tuberculosis and Leprosy Control Program (NLTCP) towards TB elimination.

The project will leverage the existing system of WFP for the distribution of ARV, TB drugs, diagnostics and other commodities to ensure the availability and accessibility of drugs and commodities of both programs across the health facilities.

Dimensions of the Role

Under the guidance and direct supervision of the Deputy Director PSM, the PSM Officer will be responsible for implementation of the procurement and supply chain plans in line with project goals and objectives.

This role supports the MOH, NACP and NLTCP for all technical aspects related to the transformation of supply chain management. The PSM Officer will be responsible for executing on the approved procurement plans. This role will support the procurement and supply chain process, including sourcing suppliers, evaluating bids, negotiating contracts, and managing vendor relationships while ensuring compliance with procurement regulations, donor requirements, and local laws.

The scope of the assignment involves monitor inventory levels and initiating processes for stock replenishment; tracking and providing key information to support internal PSM processes. In addition, the PSM Officer is responsible for entering data in the internal reporting system to facilitate extraction of analysis for financial monitoring, identification and addressing of discrepancies as well as contributing to transforming the supply chain to efficiently deliver Anti-retroviral (ARV), Tuberculosis drugs, diagnostics, and other commodities at all levels. The PSM Officer will ensure the project activities are executed on time and will be responsible for the following major activities:

• Collaboratively work with internal and external team members to develop comprehensive procurement plans aligned with project objectives.
• Participate in development of annual project state specific work plans with the project team members and coordinate with the project leadership team of NACP and NLTCP on regular basis for execution of project deliverables. Identify, assess, and engage with existing and new suppliers, ensuring compliance with procurement policies and guidelines.
• Ensure the regular and timely update of pipelines tools for better visibility for informed decision.
• Provide support to improve the performance of supply chain management of NACP and LNTCP and counties and ensure the adequate inventory at all levels.
• Ensure documentation and compliance by preparing and maintaining accurate procurement records, including purchase orders, contracts, and supplier agreements.
• Work closely with WFP to ensure the timely procurement of high-quality health and non-health products from WAMBO and GDF
• Implement quality control measures and address any discrepancies promptly.
• Identify potential risks in procurement processes and implement mitigation strategies.
• Provide training and support to local staff involved in procurement and supply management.
• Report on PSM performance & compliance using the provided Performance Evaluation Tool and prepare inputs for quarterly and annual reports on PSM performance.
• Monitor timely delivery of goods in counties and community-level facilities and ensure trouble-shooting on logistics issues.
• Coordinate last-miles delivery services, track and trace data in various relevant platforms to report on progress of delivery. Proactively assist clients with queries and concerns, provide prompt solutions; escalate issues at the appropriate level.

Accountabilities

• Accountable for timely implementation of approved PSM activities, and in compliance with PIL and GFATM policies and regulations.
• Ensure PSM performance data is accurate, current, and readily available to support report generation and decision-making.
• Maintaining inventory management, including accurate record keeping, stock monitoring, and collecting data for reporting.
• Support with developing the annual procurement work plan for project
• Represent project and disseminate project’s work in various internal and external learning forums, joint learning networks, conferences, workshops and seminars etc. at national and international level as required.
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Technical expertise, skills and knowledge

• First degree in Supply Chain Management/Logistics Management, Public Health, Pharmacy and Business Administration.
• Minimum three years of experience in public health / health supply chain management, with at least two years of experience in public health supply chain at county level; experience in supply chain management of an HIV/AIDS/TB program will be an asset.
• Expertise in functions and practices of supply chain in government organizations/departments and knowledge of best practices in supply chain management.
• Sound understanding of logistics, with proven experience in management of delivery of products on a national scale.
• Extensive experience working with counterparts at various levels of government and the nongovernment sector in managing international development assistance projects.
• Strong communication skills are the essentials for this position.
• Demonstrated hands on experience of working with multiple partners
• Strong planning, coordination, prioritization, and time management skills.
• Familiarity with the Liberian health system, newer initiatives in health sector and relevant government policies/ strategies

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location: Country Office, Monrovia

Department: Procurement & Supply Chain Department

Reports to: DCOP – Procurement Supply Management

Closing Date: 12th December 2023

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Global Safeguarding policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates