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Qualifications

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Office of the Assistant Director (AD) supports the PAHO Director with the fulfillment of the Organization’s mission, as well as the achievement of the PAHO Strategic Plan. The Office provides leadership, oversight and good governance for public health in the Americas, and in the other regions of the World Health Organization (WHO). The Office of the Assistant Director is comprised of six Departments and two Special Programs: Communicable Diseases, Prevention, Control and Elimination (CDE), Social and Environmental Determinants for Health Equity (DHE), Health Systems and Services (HSS), Evidence and Intelligence for Action in Health (EIH), Noncommunicable Diseases and Mental Health (NMH), Innovation, Access to Medicines and Health Technologies (IMT), and the Special Programs of Comprehensive Immunization (CIM) and Regional Revolving Funds (RRF).

DESCRIPTION OF DUTIES

Under the direct supervision of the Assistant Director (AD), and the general guidance of the Director, Planning, Budget and Evaluation (PBE), and the External Relations, Resource Mobilization and Partnerships (ERP), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1. Provide support for the planning processes of the Office of the Assistant Director (AD) which includes the coordination of the development and implementation of the Entity’s Biennial Work Plan (BWP); managing procedures and tools, required planning data and information to adequately develop, assess and report on AD projects, products/services, or tasks;
2. Support the AD in leading the coordination of the performance monitoring and assessment of the Entity’s BWP, including preparation of reports, advising on setting realistic targets and milestones, and ensuring up-to-date information to monitor progress;
3. Support the Entity’s programmatic impact, ensuring a high level of quality, accuracy of methods used to verify progress and results;
4. Manage the AD Office budget allocations and their programmatic implementation; monitor budget allocations of the eight entities under the AD’s responsibility, including program budget funding status of these entities, and programmatic implementation; produce reports as required;
5. Engage in corporate efforts for operational planning, programming, budgeting and resource coordination and mobilization to enable the Entity’s oversight functions;
6. Support the AD in the negotiation and implementation of technical cooperation projects;
7. Support the AD in ensuring that projects managed by the AD entities are executed according to action plans and within established dates; ensure timely submission of financial and progress reports in accordance with donor agreements;
8. Work in close coordination and interaction with the Program Management & Partnership Specialists of the Entities reporting to the AD;
9. Participate actively in the Program Management and Partnership Specialist Network (PMN) led by PBE; and in the Resources Mobilization Network (RMN) led by ERP;
10. Support the AD Office to review and analyze progress on the elaboration and implementation of inter-programmatic and inter[1]sectoral activities, within the context of the PMN, and the RMN;
11. Provide programmatic support to develop and strengthen partnerships to synchronized and harmonized development initiatives within the context of the RMN;
12. Maintain effective partnerships with stakeholders to exchange critical and technical information and resolve program/project implementation issues to ensure results are achieved as planned;
13. Support the AD Office in the preparation and follow up of the working groups and task forces under the AD chairmanship including the terms of reference and key action points;
14. Support the AD in the analysis of the Office’s staffing needs, particularly with respect to competencies needed to execute the program of work. Provide input in this regard to the AD for the preparation and periodic review of the Human Resources (HR) Plan;
15. Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts;
16. Perform other related duties, as assigned

REQUIRED QUALIFICATIONS

Education:

Essential: A bachelor’s degree in a health or social science, business administration, management, international relations or any other field related to the functions of the post, from a recognized university.

Desirable: A master’s degree in public health, business administration or a related field would be an asset

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.  WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience:

Essential: Seven years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.

Desirable: Experience working in the United Nations system or other international organizations would be an asset

SKILLS:

PAHO Competencies:

• Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
• Teamwork: Collaborate and cooperate with others/Deal effectively with conflict – Creates team spirit; promotes collaboration and open communication in the team; proactively supports others; welcomes team responsibilities and drives team results; promotes knowledge sharing in the team. Proactively identifies conflicts and facilitates their resolution in a respectful manner; tactfully resolves conflicts between or with others and takes action to reduce any possible tension; effectively builds a rapport with individuals and teams, establishing good personal and professional relationships, as well as minimizing risk of potential conflict.
• Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity – Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
• Communication: Express oneself clearly when speaking/Listen/Write effectively/Share knowledge – Foresees communication needs of audience and targets message accordingly. Facilitates open communication; encourages others to share their views openly and takes time to understand and consider their views. Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.
• Producing Results: Work efficiently and independently/Deliver quality results/Take responsibility – Prioritizes work, monitors own progress against objectives and adapts plans as required; communicates adjustments as necessary. Acts proactively and stimulates action as needed; handles problems effectively and constructively. Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own time lines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
• Moving forward in a changing environment: Propose change/Adapt to change – Actively supports Organizational change initiatives and demonstrates personal commitment to them, including when faced with new demands; proposes workable solutions to challenging situations. Engages in positive responses to a changing environment and promotes workable solutions to achieve own and team’s results. Welcomes, and actively seeks to apply, new ideas, approaches and working methods and technologies in order to improve own and/or team’s work processes and results; demonstrates commitment to Organizational change initiatives

Technical Expertise:

• • Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development.
  • Theoretical and practical knowledge of international technical cooperation, with emphasis on the negotiation and management of international cooperation programs and projects.
  • Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendations on key technical issues.
  • Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment.
  • Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes.
  • Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, spreadsheets and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

REMUNERATION

Annual Salary: (Net of taxes)

USD $84,365.00 post adjustment

Post Adjustment: 63.5% of the above figure(s).  This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit: http://www.paho.org

PAHO/WHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

PAHO/WHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.

PAHO/WHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.

PAHO/WHO is committed to workforce diversity. PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance).  Other benefits include: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post.  The post description is the official documentation for organization purposes.