OBJECTIVES OF THE PROGRAMME

The Administrative Services Unit (ASU) is responsible for providing operational and administrative support to all regional staff in the areas of travel, transportation, meeting management, assets and inventory tracking and management, registry and logistic services, staff security and safety, building and grounds maintenance and other related services.

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Services Officer (ASO) and guidance of Director, Administration and Finance (DAF), the incumbent performs the following duties:

1) Monitors implementation of security procedures, trainings, and practices as per the general guidance and close coordination with the security cell in WHO HQ;

2) With Administrative Services Officer (ASO), shares instructions and guide security focal points in WHO Country Offices (WCOs) within the region, as needed;

3) Establish and maintain effective relations, liaise and coordinate with various government agencies (i.e. Department of Foreign Affairs (DFA), Philippine National Police (PNP), National Bureau of Investigations (NBI), Land Transportation Office (LTO), Department of Finance (DOF), Bureau of Internal Revenue (BIR), Bureau of Customs (BOC), Metro Manila Development Authority (MMDA), Department of Science and Technology (DOST) and National Disaster Risk Reduction and Management Council (NDRRMC)) concerning the country situation (security, weather, rallies, etc.);

4) In the collaboration with UN Department of Safety & Security (UNDSS) in Manila, Philippines, and national authorities as needed, monitor existing security measures for the safeguarding of staff, visitors, WHO property / premises and coordinates WHO high level activities / visits;

5) Review and monitor the premises security and evacuation plans, provides briefing on any new security measures and instructions;

6) Supports the management during emergencies in the office, assists in monitoring and proper and timely implementation of emergency safety and response procedures; serves as the coordinator on all matters pertaining to fire prevention, protection, and safety of property and building including evacuating staff in the office during flooding, calamities, and other events of emergency in nature. Ascertains the availability of firefighting equipment and devices: organizes and coordinates fire and earthquake drill;

7) Implements and monitors security arrangements required during big events;

8) Support the operations and management of the Warden System, including the conduct of exercises;

9) Participate in maintenance and enhancement of Business Continuity Plan (BCP) for the Regional Office and advise accordingly WCOs;

10) Arrange with UNDSS security briefings for newly appointed staff and visitors to the Regional Office. Participate in organizing and delivering as needed (ad-hoc) briefings and security training courses (including first aid and similar);

11) Report security incidents affecting WHO staff, offices and assets to ASO and /or Director of Administration and Finance (DAF) and assist the ASO in investigations, preparation of security reports in a timely manner according to UNSMS guidelines;

12) Updates regularly the Security intranet page, database for the Regional Office’s net casting system, Staff Information System, records for Security Risk Management Measures (SRMM) and Residential Security Measures (RSM) of duty stations in the Western Pacific, and other security related database including the list of staff to UN Department of Safety and Security (UNDSS);

13) Respond to staff security emergencies, and timely support staff members and their dependents for all security related issues 24/7.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school.

Desirable: Security related higher education or specialized security courses

Experience

Essential: Eight years of experience in security related duties.

Desirable: Experience in UN or other international organizations.

Skills

• Excellent knowledge of existing policies and regulations of the Government related to security matters; Knowledge of WHO / UN security operations, policies and procedures and ability to acquire knowledge, understand and apply WHO policies, rules and regulations;
• Ability to work and deliver quality results in pressing situations and conflicting priorities Ability to provide guidance to other staff / good interpersonal and communication skills, tact, diplomacy and good judgement;
• Ability to analyse and interpret source documentation and data;
• Stress and time management skills with a good sense of urgency.
• Ability to draft correspondence;
• Ability to discern routine from nonroutine;
• Good computer skills;
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 886,335 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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