I. Job Summary

The purpose of the accounts analyst FO position is to make sure accurate and full documentation for disbursements are used in the overall accounts payable (AP) and receivable functions and to ensure consistency and accuracy of data in both hard copy and data in People Soft (accounting software). The Account Analyst is responsible for preparing journal entries and payment vouchers, processing financial transactions, entering data into uploading templates, making reconciliation and preparing reports. S/he also verifies all source documents for proper approval and documentation.

II. Responsibilities

Job Responsibility #1: Processing financial transactions and disbursements (40%) Verify and ensure that required documentation and authorization is presented before effecting payments and encoding data into the system Initiate AP vouchers, upload attachments for review by approver and submit vouchers for online approval Generate online vouchers; prepare checks and cash transfer letters; and facilitate the handover of vouchers, checks and transfer letters to the assistant account Prepare journal entries for accruals, cash collections, transfers, correction, adjustments, and petty cash replenishments Job Responsibility #2: Cash Management (30%) Maintain the cash book of the FO; proactively inform Head of Finance of the office on cash situation so that the various bank accounts are at the right cash balance amount Maintain the cash book of the office; proactively inform head of finance of the office on cash position so that the various bank accounts are at the right cash balance amount Assist head of finance for the office in the periodic cash forecasts and monthly bank reconciliations Review regular petty cash/work advance replenishment requests Job Responsibility #4: Reporting (20%) Prepare weekly cash balance report Assist head of finance in preparing cross charging, tax obligations and other reports Ensure that all disbursement and collection financial documents are fully documented and handed over to the assistant accountant for checks dispatch and archiving Maintain AP collection and disbursement tracking sheet for full and timely follow up on lead times Job Responsibility #5: Other (10%) Provide all required FGMS/People Soft data for Auditing purpose Assist in the periodic inventory count representing Finance Perform other duties as required and assigned by head of finance

III GENDER EQUALITY

Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues. Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming Salary – 480 IV Qualifications Diploma/BA degree in accounting. 2 years of relevant work experience for diploma holders 1 year of relevant work experience for first degree Minimum of 6 months Care internship service NGO experience is a plus Ability to communicate in local language (sidamigna)