The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

Role Purpose

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position contributes to this goal by supporting the finance and accounts function in the Ukraine Response Emergency area by ensuring efficiency, effectiveness and value for money transactions.

Accountabilities

1.Accounting

• Ensure timely and compliant accounting with regards to national and group regulation (IFRS, applicable national regulations)
• Accountable for general and project ledgers of the mission
• Support and enforce clear allocation of costs
• Prepare or review payroll process (when delegated to a POE)
• Oversees the exhaustiveness of the archiving system, ensuring an appropriate level of audit readiness
• Manage advances and commitment by ensuring they are kept to a minimum or provide explanation when longer than 3 months.

2.Payment Processes

• Review and/or post in SAP financial transactions and/or in internal system
• Support and /or supervise payments to suppliers, partners and staffs
• Process and manage partners’ advances ensuring effective follow-up, timely payment and liquidation

3.Reconciliations & period end process

• Prepare and reconcile monthly VAT and Withholding tax schedules for payment.
• Monthly reconciliation of balance sheet accounts

• Review transactions postings and prepare correction journals for errors before period closure.

4. Treasury Management

• Ensure effective cash management with sufficient cash, for the day-to-day operations of the country office.
• Prepare cash forecast in consultation with program and administration staff.

5. Internal Financial Controls and compliance

• Ensure that the appropriate financial control processes, procedures and systems are in place and followed in the country office.
• Follow up on the implementation of audit report recommendations within the allotted time

6.Capacity Building and Line Management

• Supervise the accounting system (SAP) and provide the necessary support to financial and non-financial staff in their daily tasks
• Supervise the activities of the account payable and/or intercompany assistant.

Technical expertise, skills and knowledge

Essential

• Qualified accountant or part qualified accountant. Knowledge of Polish accounting laws.
• Exceptional stakeholder management skills, including sufficient political credibility to work across all layers in the country, the response and interacting with the global finance team.
• Strong written and spoken Romanian
• Good written and spoken English
• At least 3 years at a similar position.
• Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP.
• Communicates clearly, effectively and as appropriate to the audience.
• Able to build networks and relationships under challenging conditions to promote high performance.
• Values working in a team and willing to take on more responsibilities and support team members.
• Solution focused; able to prioritise, deliver on time and cope with ambiguity.
• Sensitivity to a wide range of cultures, context and varying levels of finance capability.

Desirable

• Knowledge of IFRS and Poland Financial Reporting to MOF
• Experience in leading financial teams in Emergency Responses.
• Knowledge of the requirements of the major emergency donors and experience in budgeting and

reporting to donors.

• Demonstrable understanding of the humanitarian sector and ways of working.
• Knowledge and experience in using SAP and Microsoft D365
• Previous experience in NGO sector
• Other languages

Please follow the following Link for Job Profile

Location: Warsaw, Poland

Type of Role: FixedTerm-Full time

Reports to: Country Finance Manager

Grade: 14

Closing Date:15 Aug 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.