Job Summary:

Performs Accounts Payable (AP) accounting functions and conducts the theory and practice of recording, classifying, examining, and analyzing data and records of financial transactions. Processes and records AP Vouchers, Reallocations, ACH / Wire / Check payments, and assists with HQ and international cash management processes. Responds to inquiries and assist in trainings. Maintains general ledger accounts and supporting sub-ledgers and produces various accounting reports. Participates in various accounting projects including external or internal audits, system upgrades, changes to accounting processes or procedures and other projects as assigned.

Accountabilities:

• Perform diversified accounts payable functions following standardized procedures and accounting practices
• Assure accurate, scheduled flow of expenditures, related reports, and auditable documentation
• Determine appropriateness and accuracy of expenditures
• Coordinate and maintain accurate payment procedures with other departments
• Review and analyze pending expenditures for appropriate action
• Initiate necessary action to expedite closure of payment functions
• Assure completeness of supporting documentation and accuracy of entries for financial reporting on standardized forms
• Create, review and audit monthly reports (e.g., paid invoices, check registers)
• Code and process wire requests for funds transfers for regional offices, business units, international offices and subrecipients
• Maintain system for providing documentation for accounting transactions and resolve any discrepancies or clarifications for accounting records
• Audit consultant invoices against award letters and authorizes payments
• Monitor invoice information processed in the AP system
• Maintain knowledge of basic accounting including maintenance of the General Ledger and accounting related office procedures
• Remain familiar with foreign currency exchange in an international organization
• Interpret financial information and reports
• Report to supervisor on variances and status on a regular basis
• Use judgment to execute duties and responsibilities
• Comfortable and effective in an automated accounting environment with the use of database spreadsheets
• Consistent use of professional verbal, written, and editing skills
• Interact frequently with others within and external to the team and be effective in resolving problems with tact
• Supervise one or more employees
• Apply accounting principles and practices to a limited range of accounting, budgeting, forecasting, cost accounting and/or other fiscal functions
• Reconcile accounts or reports, examine various financial statements for accuracy, completeness, conformance to guidelines, maintain subsidiary ledgers, develop, and implement control systems for determining and distributing costs, work with administrators to develop and operate accounting systems, examine a variety of accounting documents to verify conformance with internal policies and external accounting standards
• Assist in various financial analysis projects and closure of accounting records
• Review inter department cash requests and related transactions
• Assist with internal and external audit request
• Independently apply accounting principles and practices to a variety of accounting, budgeting, forecasting, cost accounting and/or other fiscal functions
• May be involved in system design
• Perform other duties as assigned.

Applied Knowledge & Skills:

• Independently interpret and apply thorough knowledge of United States Generally Accepted Accounting Principles (US GAAP)
• Apply thorough knowledge of applicable information technology to perform the accounting duties
• May develop and implement system changes
• Compile, monitor, examine, and audit various moderately complex financial statements / reports / accounts or budget codes for accuracy, integrity, and conformance to accounting and program guidelines
• Develop, evaluate, and implement changes to accounting systems and processes
• Identify substantive issues and thoroughly and accurately research and analyze them
• May design data collection, reporting tools and financial models
• Prepare, disseminate, and interpret financial reports
• Serve as technical advisor on fiscal management and reporting issues
• Evaluate systems of control and recommend improvements/changes
• Prepare written and/or technical products which convey concise, comprehensive, and accurate findings and conform to guidelines; provide appropriate documentation to support conclusions; may review and edit the work of others
• Convey and/or consult on issues of a moderately complex nature in a clear, concise, and organized manner
• Ability to establish effective working relationships that foster organizational success. Modify delivery, language, or content to account for the characteristics and needs of the audience.

Education:

• MS / MA / MBA preferred
• Bachelor’s Degree or its International Equivalent – Accounting, Business Administration, Finance or Related Field

Experience:

• 3-5 years of accounting experience in public accounting firm or a large company. Proficiency in spreadsheet software required
• Articulate, professional, and able to communicate in a clear, positive fashion with internal and external clients, vendors, and staff
• Must demonstrate excellent analytical and organizational skills
• Must be able to read, write and speak fluent English
• Prior work experience in a non-governmental organization (NGO)
• Prior team lead experience preferred
• Prior experience using Microsoft Office Suite of applications preferred including excel, word, power point, Teams
• Deltek Costpoint experience preferred

Typical Physical Demands:

• Ability to sit and stand for extended periods of time
• Ability to lift 5-50 lbs

Technology to be Used:

• Personal Computer, Microsoft Word (i.e., Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, fax machine, cell phones, PDAs, and other hand-held devices

Travel Requirements:

• Less than 10%

*Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to perform these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $67,000- $82,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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