Accountant VN 110/2023
JOB DETAIL
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under the general supervision of the National Central Accounting Officer and the direct supervision of the CAS – General Accounting Supervisor, the successful candidate will be responsible for Accounts Receivable, recording and monitoring, and other functions.
Accounts Receivable recording and monitoring
- Facilitate and perform revenue accrual and accounts receivable (AR) setup based on donor invoice and Projects under US Government Payment Management System (PMS-draw downs)
- Facilitate, analyze and record received funds for projects with no issued payment request or invoice
- To monitor and clear Downpayments from Customers
- To follow up with Offices on the project code and/or coordinate with Project
- ID and PIU (Project Information Unit) on a timely basis.
- To record the 1% levy and monitor the collections as basis of setting up accounts payable for UN Trustfund on a quarterly basis.
- Prepare UN levy reports as in line with the reporting requirement of the UNDCO.
- Send queries to offices on project code for expected funds and send notification to MTS or TSY on a timely basis
- To respond to queries and investigate issues raised by missions, HQ and other units relating to Revenue policies and procedures, Accounts receivable and revenue balances and Revenue entries.
- To coordinate and follow up with Project Managers and Finance contacts on long outstanding AR and update status in the monitoring sheet.
- To monitor the “Revenue Mailbox” for payment request / invoice issued to donors, incoming funds, and other requests from HQ and Offices worldwide.
- To maintain a secure and organized filing system of accrual, receipt, levy and adjustment entries.
- To employ internal controls relating to propriety of revenue, receivables and other accounts and recommend/adopt improvements as needed.
Recording of In-kind contributions
- To analyze and record in-kind contributions of goods.
- To respond on queries on in-kind contributions.
- To monitor postings in in-kind WBS and coordinate adjustments on incorrect postings.
Others
- Perform other accounting functions as may be required.
- University degree in Finance, Accounting or relevant field from an accredited academic institution, with two (2) years of relevant professional experience preferably in the field of accounting or finance, audit experience would be an advantage; or,
- Completed High School Degree from an accredited academic institution with four (4) years of relevant professional experience.
- Certified Public Accountant (CPA) or equivalent is an advantage.
- Experience in the usage of accounting systems, SAP and/or Oracle.
- Experience in the usage of MS Office applications (Word, Excel, etc.).
- Sound knowledge of generally accepted accounting principles, internal controls and audit/review procedures.
- Good analytical and problem-solving skills.
- Capable of designing, reviewing and revising business processes to achieve efficiency.
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a “hands-on” approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Interested applicants may send their applications to hrmanila@iom.int no later than 29 June 2023. VN Number and Position Title (VN 110/2023 – Accountant) should be specified in the SUBJECT field.
Applications must consist of a cover letter, a duly-accomplished IOM Personal History Form, and a résumé highlighting education and experience relative to the above qualifications.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.
Kindly note that this position is subject to funding availability.
