Position Overview

The Accounts receivable specialist performs a vital role within the finance the team, maintaining award, billing and cash receipt records.

This position is based in Washington, DC (hybrid schedule).

Essential Functions

Awards and Reconciliation

• Review awards and understand applicable terms and conditions to ensure compliance at all times.
• Setup new Awards in NetSuite
• Ensure that all revenue and expense reporting features are setup for all awards including Project ID, Department, Program Area
• Create and maintain billing schedules for awards
• Setup indirect cost structures for awards
• Register and set-up account in donor portal and maintain user credential of various portals.

Life of Award Support

• Ensure payments are received as per the award terms and condition.
• Prepare donor reports and invoices, obtain program staff approval, and submit to donor. Ensure timely receipt of funds from donor.
• Ensures award receivables, grantee payables, and other related balance sheets accounts are accurately recorded and reconciled.

Grants Tracking

• Review grant agreements and understand applicable terms and conditions
• Setup new Grants in NetSuite
• Ensure that all expense reporting features are setup for all grants including Award, Project ID, Department, Program Area
• Create and maintain payment schedules

Other Duties and Responsibilities

• Record cash receipt transactions on a weekly basis
• Support UNF’s donor stewardship efforts by investigating donor inquiries
• Support UNF’s matching gift and donation process by managing UNF’s matching gifts inbox and donations inbox by categorizing items
• Assist with audit preparation and with month-end closings.
• Other duties as assigned.

Selection Criteria

• Bachelor’s degree in Accounting, Finance, or related field.
• At least one year of related experience.
• Familiarity with Project Accounting and Revenue Recognition.
• Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel).
• Excellent verbal, interpersonal, and written communication skills.
• Strong problem-solving and decision-making capabilities.
• Must have the ability to organize, prioritize, and have time management skills.

Benefits & Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

• a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
• dental insurance
• vision insurance
• flexible spending accounts
• 403b retirement savings plan with a generous matching contribution
• group term and supplemental life insurance
• short-term disability
• long-term disability
• commuter subsidy
• back-up care
• employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

LI-#Hybrid