Overall purpose of the role
Under the supervision of the Support Services Team Leader, HR and Admin assistant is responsible for assisting in daily HR and Admin operations.

Responsibilities:
Human Resources

• Filing of employee records as per legal and internal requirements
• Develop and manage relevant HR & Admin trackers – including leave, recruitment, learning and staff location
• Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
• Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
• Support with basic tasks related to payroll, social security and insurance
• Responsible for ensuring that employees have valid ID cards at all times

Administration

• Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving
• Book hotels and flights for DRC staff
• Coordinate practicalities related to events, meetings and trainings
• Monitor the stock level of office supplies and stationery and prepare replenishment orders
• Handle DRC Guesthouse management including occupation planner, supplies, and maintenance

Experience and technical competencies
To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment.

Requirements:

• Diploma in Business Administration or related area
• Minimum 1 year of relevant work in a similar job
• Good understanding and knowledge of local context (White Nile)
• Good communications skills
• Ability to deal with emergency

Languages:

• Fluency in English
• Fluency in Arabic

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions
Contract: Six months’ contract with possibility of extension, subject to funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for National Staff in Sudan. This position is graded at NM. I

Start Date: August 2023

Duty Station: White Nile Kosti, Sudan

Reports to: Support Services Team Leader

Commitments:
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

Application and CV
All interested applicants are required to submit their CV with three references and reachable contact numbers, a letter explaining how their skills and experience meet the requirements of the job, plus copies of academics and experience certificates online via our online-application form on www.drc.ngo under Vacancies by 31 July 2023.

Candidates in locations where internet connectivity is not available or weak can submit their updated CVs hard copies to HAC labor office in Kosti before or on 31 July 2023.

An assessment process will be conducted by DRC HR & Administration in collaboration with the HAC Labour office and only selected candidates will be notified.

Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities:
DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.