The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic, with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skill sets and life experiences. CHAI is deeply grounded in the countries we work in, with the majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Position Description:

The CHAI PNG team is seeking a highly skilled individual to support its administrative and human resources functions. The role ensures efficient daily office operations, staff management, and compliance with HR policies and practices. Under the supervision of the Finance and HR Coordinator, the Administration and HR Officer will play a key role in assisting with recruitment, onboarding, employee relations, and office administration to support program delivery and organizational goals.

Administration Management

• General Office Operations
  • Coordinate logistics for meetings, events, and travel arrangements for staff and visitors.
  • Coordinate with security personnel and or relevant staff to ensure the office premises are accessible weekdays from 8:00am to 5:00pm and ready for operations.
• Facility Management
  • Conduct periodic inspection of facilities, ensuring equipment and supplies are available and in good condition.
  • Oversee day-to-day office operations, coordinating repairs and replacements, and maintenance as needed.
• Vendor and Contract Management
  • Identify suppliers to meet the organization’s operational and project needs.
  • Manage relationships with service providers, including office lease, utilities, and other vendors.
  • Prepare and maintain contracts for all service providers.
• Procurement Process Management
  • Prepare purchase orders and payment requests, ensuring timely delivery of goods and services.
• Health, Safety, and Security
  • Implement health, safety, and security policies to ensure a safe working environment for staff.
  • Monitor and update safety protocols, including emergency preparedness and workplace safety.
  • Address any issues that may hinder operations, such as key/access card availability or maintenance concerns.

Human Resources Management

• Recruitment and Onboarding
  • Assist with recruitment, including job postings, candidate screening, and interview coordination.
  • Oversee onboarding and orientation for new hires, ensuring they have the necessary resources and information.
• Employee Relations and Support
  • Act as a point of contact for HR-related queries, resolving employee issues and fostering a positive work environment.
  • Support performance management processes, including performance reviews, feedback, and employee development planning.
• HR Policy and Compliance
  • Ensure compliance with organizational HR policies and relevant labor laws.
  • Assist in developing and implementing HR policies, procedures, and best practices.
• Records Management
  • Maintain accurate employee records, including contracts, leave records, and other personnel documentation.
  • Ensure confidentiality and secure storage of HR data in compliance with data protection policies.

Perform any other duties as assigned from time to time.

• Bachelor’s degree in Human Resource Management, Business Administration, or related field. A diploma in HR or related certifications is an advantage.
• Minimum of 2 years of experience in administration and HR roles, preferably in an NGO or nonprofit environment.
• Familiarity with Microsoft Office, and relevant administrative tools.
• Strong interpersonal and communication skills, with the ability to handle confidential information with integrity.
• Excellent organizational and time management skills.
• Knowledge of labor laws, HR best practices, and office administration procedures.
• Ability to work independently and collaboratively in a diverse team environment.