The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

THE OPPORTUNITY

Plan International Philippines is looking to engage an Administration Officer who will provide the necessary logistics and admin processes to ensure efficient and effective program delivery implementation.

The post-holder will process the documentation for travel and accommodation requirements of international and local staff and partners if needed. He/She will also provide better management reporting, information flow, and management of Travel Data reports.

As the Administration Officer:

• You will process and encode the Purchase Request and Request for Quotation for all air ticket requests (local and international) and hotel accommodation.
• You will collect and analyze the business data from various offices to prepare the Country Travel Data report and submission to the Global Hub.
• You will assist and facilitate the maintenance of office premises, equipment, utilities, furniture, and fixtures.
• You will manage various administrative tasks of the Country Office, when necessary.
• You will coordinate and attend committee meetings, and participates in committee discussions, as appropriate.
• In exceptional cases, you may be asked to support emergency response activities in the communities covered by our work.

To be successful in this role you will need among other things:

• Graduate of any four-year course relevant to the role.
• Five years of experience in office management, procurement, and administration, with a background in SAP processes and procedures.
• Able to work independently and as a team player and able to demonstrate leadership and support to local and international staff.
• Proven ability to work with trustworthiness and integrity and a clear commitment to the organization’s core values and humanitarian principles.
• Able to communicate clearly and sensitively with internal and external partners and stakeholders. Strong ability to follow oral and written instructions properly.
• Experience and the ability to live and work in diverse cultural contexts, in a culturally appropriate manner.
• Applicants must be based in the Philippines and Filipino nationals.

*This is anticipatory hiring, with the target onboarding date within the start of the 3rd quarter of 2023.

Location: Makati City, NCR, Philippines

Reports to: Supply Chain and Admin Coordinator

Flexible working arrangements

Competitive compensation package (local T&C)

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.