The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation (https://alliancebioversityciat.org/ )

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.

The Alliance is a member of the CGIAR Consortium (www.cgiar.org) a global research partnership for a food-secure future.

Position Summary

This position is part of the Climate Action – Lever 3 Africa Support Team and will focus on providing administrative and logistics support to research staff of Climate Action Africa in coordination with the Senior Program Associate and the rest of lever 3 support staff.

Responsibilities

• Support Climate Action Africa with administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, such as raising requests for personnel, consultants, student interns, procurement of supplies and services, payments for service providers etc.
• Process all travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements, legalization and reimbursement of expenses.
• Support key events, including several high-profile international conferences in collaboration with partners and / or donors in Africa.
• In Liaison with Africa Research Support units support the coordination and organization of all meetings and workshops in East and South Africa (ESA) and West and Central Africa (WCA) related to the lever, both internal and external
• Support and collaborate with the lever teams in the design of workshops and meetings at national and international level.
• Process assigned tasks from requests sent by Lever 3 staff.
• Collaborate with implementing requests within agreed deadlines as well as to keep internal task tracking spreadsheets and communicate status / completion over email to requesters.
• Support monthly meetings of the lever teams.
• Ensure that donor rules and institution policies and directives regarding the use of funds for services, trips, events, and consultancies are enforced (Collection and correct registration in Share Point of required documentation)

Requirements

• A bachelor’s degree in business administration, accounting, finance, or related fields
• Minimum two (2) years of work experience in similar positions
• Be proficient with basic computer programs, such as Microsoft Word, Excel, and Outlook and have some experience in project management.
• Proof of outstanding communication skills, to be applied in dialogues with a wide array of actors, such as international organization representatives, members of national governments members, research and private sector representatives, experts, and farmers.
• Excellent organizational skills with strong analytical problem-solving abilities and attention to detail.
• Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, and excellent interpersonal skills.
• Ability to provide a high level of service under pressure.

Terms of Engagement

This is a nationally recruited position based in Nairobi, Kenya. The position is placed at a BG06, in a scale of 14 levels, with level 14 being the highest. The contract will be for a period (1) One year’s period, subject to a probation period of three (3) months and is renewable depending on performance and availability of resources. The Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to excellence. The Alliance is an equal opportunity employer and strives for staff diversity in gender and nationality.  

Applications

Applicants are invited to visit  https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include Administrative Analyst as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants’ bank accounts.

Applications closing date:9^th October 2023

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

http://alliancebioversityciat.org