Administrative and Coordination Analyst- NPSA8
JOB DETAIL
The United Nations Capital Development Fund makes public and private finance work for the poor in the world’s 46 least developed countries. https://www.uncdf.org
The Local Climate Adaptive Living Facility (LoCAL) is a mechanism to integrate climate change into local authorities’ planning and budgeting through the regular intergovernmental fiscal transfer system using performance-based grants in a participatory and gender-sensitive manner, increase awareness and capacities to respond to climate change at the local level including through ecosystem-based solutions, and increase the quality and number of local investments that address climate change. LoCAL combines performance-based climate resilience grants (PBCRGs), which ensure programming and verification of change expenditures at the local level, with technical and capacity-building support. It uses the grants and demonstration effect to trigger further flows for local climate action including global climate finance and national fiscal transfers. LoCAL also aims to support private finance for small and medium businesses and municipal finance and public-private partnerships.
https://www.uncdf.org/local/homepage
LoCAL-Tunisia
LoCAL Tunisia is part of the programme called “Appui à l’action environnementale en Tunisie” aimed at improving the sustainability of the Tunisian economy and initiate its ecological transition through changing consumers and producers’ behaviours. Building on the achievements of the Clima-Med initiative, with the following objectives:
- Political and civic dialogue is effectively engaged in the fight against climate change.
- Ecological progress comes from investments at the local level.
- The private sector develops, alone or in partnership, modes of production of goods and management of services in line with the principles of the green and blue economy.
LoCAL Tunisia is foreseen to start in early 2023 for a period of 5 years. This position will be based in Tunis, Tunisia.
2. Scope of Work:
Within this programme context, UNCDF is seeking a Administrative and Coordinations Analyst to provide the overall administration, execution, and processes of varied and inter-related programmatic, operational, travel and logistical activities in large offices, ensuring high quality and accuracy of work. The Administrative and Coordinations Analyst will also support the processes and execution of financial services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Admin and coordination Analyst ensures the effective delivery LoCAL project in line with UNCDF & UNDP rules and regulations and promotes a client, quality and results-oriented approach.
The Administrative and Coordinations Analyst will be embedded into the Ministry of Environment of Tunisia, and will work closely with the Head of the National Coordination Unit of Climate Change and its team (UGPO). S/He will provide Programme management support services, including financial management, procurement & operations management, administrative management and project monitoring. He/she will also play a key role in liaising the activities between the UNCDF/LoCAL team based in Tunis and the UGPO, and will assist the Programme Management Specialist in performing project management and operational duties.
| 1.) Ensures effective support to UNCDF and the Government of Tunisia in preparation and implementation of LoCAL Tunisia Country Programme |
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| 2.) Management of Meetings, Events, Workshop and Logistical Support |
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| 3.) Provision of support to Administrative support |
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| 4.) Knowledge Management |
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3. Institutional Arrangement:
The Administrative and Coordinations Analyst will report to the Programme Specialsit for Tunisia, P-4, based in Tunis and in close collaboration with the LoCAL global Facility and LTF colleagues across the region. The incumbent will work in close collaboration with the operations, programme and project staff in UNCDF Regional Offices and HQ offices to exchange information and ensure excellent and consistent service delivery. The Programme Associate is accountable to the Technical Specialists of UNCDF (Tunisia).
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| Thematic Area | Name | Definition |
| Business Management | Project Management | Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals |
| Customer Satisfaction/Client Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns. |
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| Operations Management | Ability to effectively plan, organize, and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms | |
| Administration and Operations | Travel Desk | Ability to process and approve Travel Requests,
Travel Claims and Expense Report; knowledge of relevant policy and procedures |
| Events management (including
retreats, training and meetings) |
Ability to manage events, including venue
identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. |
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| Partnership management | Relationship management | Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding |
Please refer to the competency framework site for the entire list of competencies and further explanations.
| Min. Academic Education | Advanced University Degree (Master or equivalent) in Accounting and Finance or Certification in Administration;
A first University Degree in Business, Finance or Public Administration, Economics, Political or Social Sciences with 2 additional years of experience can be accepted in lieu of university degree |
| Min. years of relevant Work experience |
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| Required skills |
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| Desired additional skills and competencies |
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| Required Language(s) (at working level) |
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6. The following documents shall be required from the applicants:
- Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
- Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
7. Annexes to the TOR
- Links to any relevant (non-confidential) materials that may help candidates gain a better understanding of the office/unit/project context.
- Organigram of the office/unit/project indicating the position of the function (for internal use only).
