• Understand the requirements of the Project and PIs;
• Check and maintain existing inventory of fixed assets, furniture and fixtures;
• Collaborate with procurement for lease agreements and prepare justification for single-source procurement;
• Coordinate with the finance department to facilitate payments;
• Coordinate with IT department to solve any internal customer issues;
• Coordinate with Finance, Procurement, Human Resources, Facilities Department and others to ensure project support;
• Liaises with the vendors for NRB-issued VAT coupon management;
• Coordinate with Finance to ensure timely financial reporting and invoice for the and capture fixed asset information on the procurement of fixed assets for the project;
• Prepare local transport requisition and arrange both local and international air travel of PIs and researchers;
• Process expenditure bills and vouchers for reimbursement and track the accuracy and closure of internal requisitions;
• Maintain the document management system of the project systematically which includes hard copy and electronic files, audit reports, reports to various committees, budget, correspondences, etc. Monitor Attendant/Field Attendant for bills and vouchers of the project for reimbursement;
• Scrutinize and re-check petty cash reimbursement requests, monthly leases and utility payments of the field offices etc.;
• Prepare local conveyance and lodging bills fortnightly to submit to Finance for payment;
• Follow up with Finance to ensure timely reimbursement of petty cash expenses, conveyance bills, and rental payments with the Financial authority.

Required Qualifications and Experience:

• Bachelor in Commerce or Business Administration (BBA) with good academic records from a reputed University;
• 3 years of experience in the administration domain preferably in an international organization.

Location: Dhaka.

Contract Type and Duration:

• CSA basis for 11 months with a possibility of extension subject to availability of funds and performance.

Salary & benefits:

• Tk.43,423/-per month (consolidated) inclusive of house rent and conveyance allowances;
• Festival bonus, income tax paid by icddr,b and subsidized canteen; Transport and daycare facilities are subject to space availability.

Notes of attention:

• Only short-listed candidates shall be invited for written test/interview;
• The Organization reserves the right to make an appointment at a grade lower than that advertised;
• icddr,b does not charge any fee at any stage of the recruitment process.

Interested candidates who fulfil the requirements should submit online applications using icddr,b website: career.icddrb.org by September 23, 2023