Position: Administrative Assistant

Contract: 2-year renewable contract Location: Ibadan

DUTIES:

· Assist the scientists and team members with day-to-day administrative processes and functions in concert with East Africa banana program Administrator.

· Facilitate organization of project meetings/events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.

· Manage inventories of program assets and supplies and process FMS work order requests

· Raise and process purchase requisition and follow up with Supply chain and finance to ensure efficient delivery.

· Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.

· Liaise with PDAU and Finance Directorate and follow-up on timely submission of donor & collaborator reports and payments as scheduled on relevant agreements.

· Assist with compilation of project and related reports and uploading on designated reporting platforms with support from plantain breeding scientists.

· Perform all other job-related duties that may be assigned by the program scientists or other senior team members.

Requirements

QUALIFICATION:

BSc/HND in Business Administration, Public Administration or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

· Have excellent writing and oral communication skills in English

· Be proficient in MS-Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience with setting up and providing support for online meetings using Zoom or MS Teams.

· Be well organized, able to multitask and work under pressure to meet deadlines with keen attention to detail.

· Have a positive attitude, strong team spirit and the ability to work well in a diverse team.

Benefits

REMUNERATION:

We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.