Administrative Assistant (Culture)
JOB DETAIL
OVERVIEW
Post Number : CLT/PA 106
Grade : G-4
Parent Sector : Culture Sector (CLT)
Duty Station: Paris
Job Family: Culture
Type of contract : Project Appointment
Duration of contract : 1 year
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 10-OCT-2023
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Long Description
Only candidates who are entitled to work in France can apply for this position
Duration of contract: 1 year with possibility of extension subject to availability of funds and performance.
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Assistant Director-General for Culture (ADG/CLT), the general supervision of the Chief of the Executive Office and the direct supervision of Senior Finance and Administrative Officer (AO/CLT), the incumbent provides financial and administrative support in full compliance with the UNESCO rules, regulations and procedures to assist the CLT Programmes Colleagues in the implementation of Culture (CLT) Programme, projects and activities and the monitoring of funds under the Regular Programme (RP), Special Accounts and Voluntary Contributions of the Culture Sector.
In particular, the incumbent shall:
Long Description
- Provide assistance to CLT Programme colleagues in the preparation of budgets and other documents related to programme and projects (cost estimates, project documents, amendments, budget revisions and overall budget monitoring in accordance with UNESCO’s rules, regulations and procedures.
- Compile and review data.
- Provide support to CLT Programme colleagues in HR and finance-related matters.
- Act as Financial Certifying Officer up to the authorized level delegated by the Chief Financial Officer in the review and approval of any financial commitments.
- Prepare correspondence, memoranda and tables as requested, maintain files and establish a reference system (hard-copy and electronic), assist in the organization of meetings, compilation of data.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
Education
- Completed secondary, technical and/or vocational school.
Work experience
- A minimum of 3 (three) years of work experience in administrative tasks and/or related field.
Long Description
Skills and Competencies
- Excellent interpersonal skills.
- Good time management skills.
- Capacity to deal efficiently and tactfully with a variety of stakeholders in a multicultural environment.
- Be conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Good sense of diplomacy, discretion and professional integrity.
- Excellent knowledge of IT skills, with proficiency in the use of MS Office (Word, Excel, PowerPoint, etc.).
Languages
- Excellent knowledge (spoken and written) of French and good knowledge of English.
DESIRABLE QUALIFICATIONS
Work Experience
- Relevant experience and/or familiarity with the functioning of the United Nations system or international organizations.
Skills and Competencies
- Knowledge of UNESCO’s work and familiarity with the programmes and activities of the UNESCO Culture Sector.
Languages
- Knowledge of another/other official language(s) of UNESCO (Arabic, Chinese, Spanish, Russian).
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 37 833 Euro.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
