Org. Setting and Reporting

This position is located within the Office of the Chief of Staff of the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic. The Administrative Assistant FS-5 will be based in Bangui and reports directly to the Chief of Staff.

Responsibilities

Within delegated authority, the Administrative Assistant will be responsible for the following duties: Human Resources Management: • Coordinates actions with respect to transactions related to the administration of the Mission Chief of Staff Section and regions’ human resources activities such as recruitment for international staff from position identification to onboarding, working closely with the recruitment unit, placement, relocation, performance appraisal, separation of staff members, training…ensuring consistency in the application of UN rules and procedures. In daily contact with the relevant sections, hiring managers and human resources offices as required. • Reviews all mission international recruitments, extension of appointment, request for early retirement, separation from service that requires the Chief of staff clearances and liaises closely with the mission SRSG front office in the same • Oversees the maintenance of vacancy announcement files and keeps track of status of various human resources activities such as appointment, retirement, expiration of contract… • Maintains records of the performance evaluation status of the Chief of staff section. Reviewing complaints that may lead to rebuttal cases by working closely with the HR Specialist Support Unit and ensuring efficiency and effectiveness of COS Human resources operations which in turn contributes to overall success of the organization. • As the trusted advisor for staff on visa matters and other relevant rules and regulations, the candidate role is the testament to the trust and responsibility associated with this position. Coordinates and orient new staff members in the section/office further underscores the respect of expertise. • Provides advice and answers queries on classification procedures and processes. • Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, privileges and entitlements under the Staff Rules and Regulations. Budget and Finance: • Proactively assists in the monitoring budget/work plan with respect to various budgets, regularly suggests reallocations of resources and implements the reallocations as necessary, demonstrating a significant influence on resources management. • Reviews, analyzes and assists in the finalization of the cost estimates and budget proposals in terms of staff and non-staff requirements for the Chief of staff Section, including monitoring of programmatic funds. • Provides expert assistance and coordination in preparing and developing the section’s office’s work plan and budget. • Monitors budget implementation/expenditures and recommends reallocation of funds as necessary. • Reviews and verifies the availability of funds for all requisitions from Chief of Staff Section and Regional Offices, ensuring that the correct expenditures object has been charged. Ensures that the allotments and exchange rates within the relevant systems are updated regularly. • Monitors extra-budgetary resources, including reviewing agreements and cost plans, to ensure compliance with the regulations, rules, and established policies and procedures. • Assists FCO colleagues in the finalization of budget performance reports from the regions, analyzing variances between approved budgets and actual expenditures.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style, and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Technical or vocational certificate in administrative services, finance, human resources, business administration or personnel management is required.

Work Experience

At least eight (8) years of progressively responsible experience within the United Nations system or the private sector in the field of administration, finance, accounting, human resources, audit, or in other related fields is required. At least three (3) years of relevant experience at the supervisory level is required. Experience in supporting senior level management at the United Nations or a similar International Organization senior front office is required. Experience handling confidential documents is required. Direct working experience in the Central African Region is desirable Experience in international operations in a post-conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required and knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.