Administrative Consultant
JOB DETAIL
Post of duty: Washington DC
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a dynamic, resourceful, and innovative Administrative Consultant, who will support the Operations Advisors and Operations Team in the areas of human resources, knowledge, recognition, and general services administration.
You will work in the Front Office of the Country Department Central America, Haiti, Mexico, Panama, and the Dominican Republic. Under this contract, you will report to the CID RPA Sr. Specialist and work in collaboration with other corporate team members.
What you’ll do
Human resources, knowledge and recognition
- Provide advice on the interpretation and application of the IDB Human Resources’ policies, procedures and systems.
- Support the internal onboarding and offboarding program for CID employees.
- Process the hiring of consultants and contract renewal in compliance with HR policies.
- Support the coordination of the training plan for the operations team.
- Actively promote a positive and engaging work environment by supporting the implementation of relevant HR exercises, such as work-life balance, diversity and inclusion, strengthening collaboration and teamwork, team building, and well-being events.
- Collaborate to ensure compliance of staff time reporting, leave administration, mandatory courses, among other corporate requirements.
- Monitor the execution and disbursements of the Front Office’s contracts in coordination with supervisors.
Office administration
- Provide information and guidance on the application of IDB administrative policies, regulations, and procedures.
- Collaborate in the organization and implementation of special projects and initiatives.
- Assist with space management logistics and coordinate computer/telephone requests and needs.
- Monitors the purchasing of goods/services.
- Coordinate travel arrangements and process Travel Authorizations and Statement of Expenses in Concur.
- Organize and maintain up to date records and files accordingly in CID EzShare.
Event coordination
- Coordinate the logistics arrangements of meetings, workshops, forums and any other events, including agendas, participant lists, budget, as well as coordination with internal and external stakeholders.
What you’ll need
- Education: Bachelor’s degree or equivalent in Business Administration or other fields relevant to the responsibilities of the role.
- Experience: At least 2 years of progressive experience in budget, procurement, and office administration.
- Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
- Learn continuously.
- Collaborate and share knowledge.
- Focus on clients.
- Communicate and influence.
- Innovate and try new things.
Requirements
- Citizenship: You are a citizen of one of our 48-member countries.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
- Type of contract: International Consultant Full-Time.
- Length of contract: between 6 and 8 months.
- Work Location: On site.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation packages.
- Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
- Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- We offer assistance with relocation and visa applications for you and your family when it applies.
- Hybrid and flexible work schedules.
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e- mail us at [email protected] to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
Follow us
https://www.linkedin.com/company/inter-american-development-bank/
https://www.facebook.com/IADB.org
