The International Institute of Tropical Agriculture seeks suitable Nigerian nationals for the position below at the Institute’s headquarters in Ibadan.

Position:    Administrative Officer

Contract:        2-year renewable contract                                    Location:  Ibadan

DUTIES:

Office Administration & Coordination

·         Support general administrative operations to ensure smooth and efficient workflow within the unit.

·         Maintain and organize office records, files and documentation, in compliance with organizational policies.

·         Manage office supplies, inventory and procurement processes, and ensuring optimal stock levels.

·         Handle confidential information and documents with discretion, adhering to established confidentiality protocols.

Executive & Secretarial Support

·         Manage schedules, appointments and correspondence for senior staff.

·         Coordinate meetings, including scheduling, preparing agendas, taking minutes and following up on action items.

Travel & Logistics Management

·         Process travel advances and related documentation for the unit’s staff promptly.

·         Handle Oracle request, track approvals, and ensure compliance with organizational policies.

Operational & Compliance Support

·         Maintain accurate stock inventory records and ensure timely stationery and office supplies replenishment.

·         Support budget tracking and expense monitoring related to administrative functions.

·         Ensure compliance with office policies and procedures, guiding staff as needed.

General Administrative Support

·         Assist in the preparation of reports, presentations and official correspondence.

·         Liaise with internal and external stakeholders on administrative and operational matters.

·         Provide support for office events, workshops and training sessions.

Perform any other duties as may be assigned by the Supervisor.

Requirements

QUALIFICATION:

BSc/HND in Business Administration, Public Administration or related field with a minimum of three (3) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

·         Have high level of professionalism and integrity.

·         Possess strong inter-personal skills and be a good team player.

·         Be adaptable and willing to take on diverse administrative tasks.

·         Demonstrate strong problem-solving skills and attention to detail.

·         Possess excellent organizational, communication and multitasking skills.

·         Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ERP systems.

·         Have ability to work independently, prioritize tasks and handle confidential information with discretion.

·         Have time-management skills and the ability to meet deadlines.

Benefits

We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.