icddr,b is a Bangladesh-based international health research institute that strives to solve key public health problems through high-quality scientific research and innovation. icddrb as a values-based organization encourages women and people with disabilities.

icddr,b, in collaboration with partners will implement “USAID’s Community Nutrition and Health Activity (CNHA)” both at national and sub-national levels. Under CNHA, the consortium will work with different departments of the ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional, and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2).

The Administrative Officer will report to the Principal Investigator. The position holder will be responsible for coordinating and organizing all administrative and logistical requirements of “USAID’s Community Nutrition and Health Activity (CNHA)” project, maintain office administration from logistics support to inventory management, requisition management to cash and petty cash handling of the day to day office work.

S/he will be involved in–

• Work closely with Principal Investigator, Research Manager, divisional and central Finance Managers, and Finance Officers, ;
• Check existing inventory of fixed assets, furniture, and fixtures;
• Collaborate with procurement for lease agreements and prepare justification for single-source procurement;
• Coordinate with the finance department to facilitate payments;
• Prepare the timesheets;
• Provide support to internal staff for submission of leave and medical bills on time;
• Coordinate with IT department to solve any internal customer issues;
• Coordinate with Finance, Procurement, Human Resources, Facilities Department and others to ensure project support;
• Maintain Liaises with the vendors for NRB-issued VAT coupon management;
• Coordinate with Finance to ensure timely financial reporting and invoice for the and capture fixed asset information (issue date, assigned user, assigned location, cost etc.) on procurement of fixed assets for the project;
• Prepare local transport requisition and arrange both local air travel of PIs and researchers;
• Process expenditure bills and vouchers for reimbursement and track the accuracy and closure of internal requisitions;
• Maintain the document management system of the project which includes hard copy and electronic filing (working papers files, reference materials and confidential records as required), audit reports, reports to various committees, maintenance of information on a shared drive, budget, correspondences, etc. Monitor Administrative Assistant for bills and vouchers of the project for reimbursement;
• Scrutinize and re-checking petty cash reimbursement requests, monthly leases and utility payments of the field offices etc.;
• Prepare local conveyance and lodging bills fortnightly to submit Finance for payment;
• Follow-up with Finance to ensure timely reimbursement of petty cash expenses, conveyance bills, and rental payments with the Financial authority.

Required qualification and experience:

• Masters in any discipline from a reputed University;
• 5 years of experiences in research project management. Preference will be given who have experienced in managing USAID project.

Location: Mohakhali, Dhaka

Number of Position: 01

Contract Type and duration:

• Short Term Contractual Service Agreement basis; duration will be 6 months with a possibility of extension subject to availability of funds and performance.

Salary & benefits:

• Tk. 57,048/-per month (consolidated) inclusive of house rent and conveyance allowances;
• Festival bonus, income tax paid by icddr,b and subsidized canteen; Transport and daycare facilities are subject to space availability.

Notes of attention:

• Only short-listed candidates shall be invited for written test /interview;
• The Organization reserves the right to make an appointment at a grade lower than that advertised;
• icddr,b does not charge any fee at any stage of the recruitment process.

Interested candidates who fulfill the requirements should submit online applications using icddr,b website: career.icddrb.org by November 08, 2023.