Org. Setting and Reporting

• Title of Supervisor: Chief, Field Microfinance Programme, Jordan
• Title of Supervisee/s: N/A

Responsibilities

• Initiates and implements best and effective practices in administrative functions and co-ordinates its various functions including personnel, supply, security and maintenance;

• Undertakes efficient and effective procurement processes based on the set rules and guidelines; prepares and issues bidding documents, and negotiates contracts;

• Manages personnel issues for field staff including entitlements, benefits, attendance, and leaves. Maintains manning table of respective field;

• Initiates and undertakes the early stages of recruitment process of fixed terms staff in close cooperation with UNRWA HR team as per the set allocation of functions;

• Is responsible for ensuring smooth recruitment process of contracting individual contractors and others, including need for the function, advertising the post, screening, testing, interviewing, writing recruitment report, verifying documents of selected candidates, preparing the contract and requesting creation of vendors and entering the contract on the system;

• Is responsible for monitoring and prompt processing the incentive payments to eligible MD staff based on the set policies; Ensures efficient completion of performance evaluation for all field staff; and works with programme supervisors to ensure the proper compliance with the Agency human resource policy;

• Assists, supports and mentors technical support for the administrative support team at the branch offices to achieve maximum output;

• Prepares and maintains department’s budget for the respective field in consultation with HR and Budget Officer at MD HQ. Ensures timely payment of accounts payable;

• Ensures proper implementations of set training plans for respective field, and ensures proper delivery of induction for new staff along with necessary documentations;

• Supervises and ensures maintenance and repair in the MD offices and ensures updated inventory count of MD Field assets;

• Prepares regular monthly report and other periodic reports and statistical data relating to staffing, procurement, building maintenance and repair;

• Performs other duties as may be assigned.

Competencies

• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• Ability to take initiative and work in a logical and accurate manner.
• Ability to work under pressure.

Education

• University degree in business administration or commerce or other related fields.

Work Experience

• Four years’ experience in administrative work related to office management, personnel, procurement and general administration. is required

• Experience in MS Office applications, including Word, Excel and PowerPoint. is required

Languages

• Very good command of spoken and written English and Arabic.

Assessment

• Technical Test
• Competency-based Interview

Special Notice

Contract Status:
Limited Duration Contract (LDC); up to 1 – year renewable; subject to the availability of funds, satisfactory performance and continuing need.

Benefits:
Grade ML4B, Monthly Salary JD 919.100 Fils.
Other benefits include medical insurance, dependency allowance is subject to eligibility.

Department/Office: Microfinance
Duty Station: MD Fields

Desirable Qualifications:
• Provided very good understanding of the context of Palestine refugees and UNRWA operations.

Equivalency:
When the minimum requirements are not fully met, the Director of Human Resources may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications and progressive relevant work experience.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

General Information:

• ¿¿¿¿¿¿ ¿¿¿¿¿ ¿¿¿¿ ¿¿¿¿¿¿ ¿¿¿¿¿¿¿¿¿¿ ¿¿¿¿ ¿¿¿¿ ¿¿¿¿ ¿¿¿¿¿¿¿

• This vacancy notice is open to internal candidates and external candidates. Only candidates residing in Jordan, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply.

• The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Jordan, and without a valid work permit, the appointment may be rescinded.

• Since the Vacancy is an Area Staff post, the Agency will not provide coverage for relocation costs.

• Preference will be given to candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities.

• UNRWA encourages applications from qualified and experienced women.

• A roster may be created from the selection exercise, and that successful candidates may be appointed to the same post. In the case of multiple or recurring posts, that a roster will be created from which the candidates will be selected for appointment;

• Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate.

• Applicants will be disqualified when it becomes apparent that he or she provided incorrect, incomplete or misleading information on his or her personal history profile or during the recruitment process. If the applicant is also a staff member, the provision of incorrect, incomplete or misleading information in the personal history profile may also amount to misconduct. The Agency may indefinitely refuse to accept applications from an applicant who has previously provided incorrect, incomplete or misleading information on his or her personal history profile or during a recruitment process or committed plagiarism.

• For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade.

• Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered.

• The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.

• UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations.

• The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.

• UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.

• Applications from UNRWA staff member who had been demoted with deferred eligibility
for promotion will not be considered.

• Applications from Staff members who were recipients under the Early Voluntary Retirement
or Exceptional Voluntary Separation Schemes will not be considered.

• Applications from Internal candidate serving for less than one year in your current post will not be considered.

• The Agency reserves the right not to make an appointment, to make an appointment at a
lower grade, or to make an appointment with a modified job description or to change the
contract Modality.

• A candidate is not eligible for consideration if he or she was short-listed and found not suitable for the same post within the previous 12 months unless the post description has since been altered by 30% or more, as determined by ODCS.

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.