INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities.

CONTEXT

Over the last decade, the Global Green Growth Institute (GGGI) has consolidated its role as a trusted advisor to Mexico’s federal and subnational governments, actively working shoulder-to-shoulder with key counterparts to establish a strong green growth foundation in the country. From its inception in Mexico (2013), GGGI has supported the federal government to develop the National Climate Change Strategy and the Special Climate Change Program. From there, GGGI expanded its work to support the government with tools and analyses to manage air quality, improve public transport, reduce the use of private vehicles and promote cleaner, more efficient mobility. GGGI has also partnered with the Secretariat of Environment and Natural Resources (SEMARNAT) to develop workstreams at the subnational level. In more recent years, GGGI has also partnered with Mexico’s Secretariat of Finance and Public Credit (SHCP) and the Green Climate Fund (GCF) to improve the climate finance architecture in the country and enhance Mexico’s access to climate finance through preparing local financing institutions to access funds from the GCF. The latter has opened the doors for GGGI to Mexico’s financial system, enabling to work with regulators and regulated entities for mobilizing green finance. Lastly, Mexico also hosts GGGI’s Regional Office for Latin America and the Caribbean.

POSITION SUMMARY

Based in Mexico City, the Administrative Sr. Assistant provides key administrative support to the Mexico Country Office by carrying out essential admin operations/transactions for larger/earmarked projects, which require a basic understanding of GGGI’s rules, procedures, systems, and tools, complying with established GGGI policies, standards, and donor requirements, with a view to map and standardize processes of the Operations Enabling Division (OED), plus ensure quality of delivery. The aforementioned entails:

• Taking responsibility for day-to-day administrative activities for effective functioning of the Mexico Country office,
• Performing procurement related tasks to guarantee the projects’ successful and timely delivery.
• Providing logistics support for the organization of workshops, conferences, meetings, and overall events.
• Supporting the Mexico team members in project related HR tasks, in coordination with operations staff and HQ.
• Supporting travel related tasks, which guarantee having the best value for money and abide by GGGI’s rules and procedures, and making sure these processes are fully documented.
• Supporting any other OED operations as required by the GGGI Mexico Program.

PURPOSE

The Administrative Sr. Assistant plays a pivotal role enabling the successful planning and delivery of the country program’s portfolio through administrative tasks which include mapping of key processes, continuous improvements, carrying out procurement processes, supporting human resources processes (such as hiring staff and consultants), organizing financial information for reporting purposes, as well as enabling an efficient management of GGGI Mexico offices (with a focus on larger earmarked projects with donors such as UKPACT, GEF and IKI).

ENGAGEMENT

• Work closely with the Finance Associate, the Admin Assistant, plus relevant GGGI staff to support administrative aspects of program and project implementation.
• Engage with internal and external stakeholders to guarantee compliance of GGGI’s HR, Procurement, Events, and Travel related processes.
• Provide clear information on process delivery requirements to the Mexico office staff and external stakeholders.
• Support the team in preparation of events, travel, reporting and record-keeping.

DELIVERY

• Support finance and procurement staff in administrative functions related to payments, budgets, procurement, and hiring processes for large projects (e.g., in excess of 1M USD), in compliance with donor conditions, GGGI’s Rules and Regulations, and internal systems.
• Support national engagement initiatives through in person and virtual meetings, events, learning opportunities, and knowledge sharing, etc.
• Coordinate the development of presentations, documents, and tools as appropriate.
• Support onboarding of interns or consultants in consultation with hiring managers.

• Support high quality document management and record keeping of project documents through GGGI’s internal tools and systems.

REQUIREMENTS

QUALIFICATIONS

• Preferred at least 2-3 years of general experience and at least 3 years of relevant experience in senior administration roles.
• University degree in business, administration, accounting, engineering, or relevant related areas.
• Experience with international organizations, bilateral cooperation entities or international projects is an asset.
• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.)
• High English proficiency is required to prepare written reports and business correspondence, both in Spanish and English.
• High level of proficiency in Enterprise Resource Planner (ERP) Systems will be considered a plus.
• Experience/knowledge of green growth, climate change and sustainable development is a plus.

FUNCTIONAL

• Exceptionally organized with outstanding planning and prioritization skills.
• High level of attention to detail and accuracy (e.g. budgets, quotations, receipt and invoice organization, etc.).
• Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.
• Able to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives.
• Processes and shares information proactively, easily and is excellent at problem solving.
• Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop.
• Respond positively to change and able to adapt quickly to new situations. Able to take on a diverse range of tasks equally effectively.
• Fast learner, quick to adapt to new environment, systems and bring an immediate contribution. High literacy with systems, processes, and high level of analytical and logical thinking.
• Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision.
• Important: Occasional time/schedule flexibility to interact with colleagues in other time zones (e.g. Latin America/HQ in Seoul, Korea).
• Able to pick up and assimilate relevant information and learn tasks in a rapid manner, responding swiftly and appropriately in fast-paced environments.
• Strong interpersonal skills and proven ability to work with multi-cultural teams.
• Open to learn and share knowledge to achieve desired goals.

CORPORATE

• Understands and actively supports GGGI’s mission, vision, and values.
• Promote the optimum use of public resources.
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.Manages emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenge.

WORKING CONDITIONS

The Administrative Sr. Assistant is a National Position at X5 grade level in GGGI’s national salary scale. The salary range for the position starts at USD 20,874 per annum depending on qualifications and experience. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.

The chosen candidate is expected to be based in Mexico City, Mexico, This is a national position and does not include relocation benefits. Date to close application submissions is Korean Standard Time (KST). Applications submitted after the deadline will not be considered Application.

GGGI as an institution abides by its project-level Sustainability and Safeguards Rules (SSR) for all projects aligned with international standards for Environmental and Social Safeguards. The SSR is aligned with commonly recognized international standards for Environmental and Social Safeguards (ESS), i.e. the WB Performance Standard, that ensures project level safeguarding of communities and people impacted by GGGI activities.

In addition, GGGI’s Gender Equality and Social Inclusion Strategy 2021-2025 provides a framework toward achieving the principle of “Leaving No One Behind” in the transformation towards green growth, guiding GGGI’s approaches to the mainstreaming of gender equality and poverty reduction in GGGI Mexico’s Program. This also includes the implementation of the GGGI Gender Equality and Poverty Reduction Policy Markers on all projects.

GGGI’s Child Protection Rules and GGGI Rules on Sexual Exploitation ensure safeguarding of children impacted by GGGI activities or in contact with GGGI contracted personnel, with GGGI taking a zero-tolerance approach to child exploitation. GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.