Org. Setting and Reporting

This position is located in the Aviation Section of the United Nations Mission in South Sudan (UNMISS). The Air Operations Assistant will be based in Juba, and reports to the Chief Technical Compliance & Budget Unit

Responsibilities

Within delegated authority, the Air Operations Assistant will be responsible for the following duties:

Air Operations Centre (Unit) duties:
• Coordinates routine (regular passenger/cargo, logistics resupply) flights, special (casualty and medical evacuation, VIP) flights and military operational flights in accordance with Standard Operating Procedures (SOPs), UN directives, Department of Field Support (DFS) Aviation manual, UN Aviation Standards (UN AVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country’s Aeronautical Information Publications (AIPs).
• Reviews Air Mission Requests and proposes the most suitable air asset(s) to be assigned to a task to achieve the maximum safety, cost efficiency and effectiveness in the mission support.
• Compiles the daily projected Air Tasking Orders (ATOs) in accordance with the requested tasks; publishes and communicates ATOs to all relevant elements in accordance with the established procedures and deadlines.
• Assists with the coordination of the integrated search and rescue operations for UN air assets and other aircraft upon request.
• Assists with the coordination of diplomatic over flight/landing clearances, ground handling support and hotel accommodation/meal/transportation arrangements for aircrews.

Technical Compliance, Quality Assurance and Budget Unit duties.
• Assists in monitoring air carriers’ and military aviation units’ conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist.
• Provides recommendations, in consultation with the supervisor, to the Technical Compliance Officer on the necessity for extension or termination of civilian long-term aircraft charter agreements and military letters of assist in accordance with the established deadlines.
• Participates in the initial aircraft inspections conducted by the Mission Aviation Safety Officer and certifies that the agreed aircraft specifications are complied with.
• Prepare, effect, and monitor cost recoveries from entities provided with air transport services.
• Provide cost estimates for aircraft services in support of Mission mandated activities.
• Prepare, maintain, and monitor expenditure reports in line with approved budget.
• In consultation with fuel Unit, maintain fuel costs within the AoR
• Prepare SES, Service and Sales Orders in support of the section’s functional activities.
• Assist in coordinating the preparation of budget variance reports with operational units.
• Assist in the application of the SCPT in UMOJA
• Prepare the acquisition plan and raise shopping cart for the Section and follow-up with procurement process until the requisitioned items or services are received.
• Process documents related to Aircrew daily subsistence allowance claims and invoices reimbursements. Verify and records for submission to finance section for payment.
• Assists with the quarterly civilian air operator’s performance evaluation reports, military letters of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines.
• Monitors that applicable aircraft documentation /certificates are valid and current.
• Monitors that agreed periods of aircraft non-availability due to maintenance and/or aircrew sickness are complied with, and valid maintenance/medical release certificates are provided.
• Monitors that aircrew members possess valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist.
• Verifies monthly aircrew attendance records.
• Assists in conducting internal audits in accordance with the approved unit’s/section’s Internal Audit Program and Internal Audit Plan.
• Assists in conducting random checks and inspections of civilian air operators and military aviation units.

Airfields/Air Terminals Unit duties:
• Assists with the coordination of the provision of reliable, cost effective and efficient ground handling support (including emergency crash and rescue support) to the air operations activities of a field mission.
• Assists with the coordination of the Foreign Object Debris (FOD) activities at airfields and air terminals.
• Assists with the coordination of the aviation security activities related to operations at airfields/air terminals used for UN air operations.
• Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and assists with the coordination of the availability and operational readiness of the required personnel and equipment.
• Verifies that airfields/air terminals and landing sites are equipped for UN air operations in accordance with the requirements of the DFS Aviation manual and UN AVSTADS.
• Provides support with the coordination of the aviation infrastructure rehabilitation projects with the civil and military aviation authorities of the host country.
• Assists with the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Participates in the coordination of the requisition process with purchasing authorities.
• Provides support with contracts for the provision of ground handling support and participates in the evaluation of vendor’s performance in coordination with the Contracts Management Unit and/or the Procurement Unit.
• Conducts inventories and physical annual checks of relevant aviation equipment.
• Assists in conducting the aviation risk management for UN aviation activities in accordance with the established procedures.
• Assists with the monitoring of utilization of UN air assets and provide support with the analysis of the statistical data obtained.
• Maintains the electronic databases in accordance with the established procedures and deadlines.
• Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures.
• Monitors that appropriate reference documents are current, readily available, and accessible to all aircrew members and aviation personnel.
• In coordination with the Aviation Safety Unit, provides support with the analysis of the aviation safety reports, identifies necessary corrective and preventive measures, and informs the Officer on the required actions.
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters.
• Provides inputs in the development of the standard operating procedures for the related aviation processes.
• Provides inputs in the development of budget proposals for the mission’s air transport operations.
• Provides inputs in the development of the detailed Mission’s Statement of Requirements to UNHQ for aircraft acquisition.
• Provides support to the supervisor regarding the responses to UNHQ during aircraft technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Provides inputs for the preparation of operational plans, performance reports, and responses to internal and external audit observations.
• Performs other related duties as required.

Competencies

PROFESSIONALISM: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING; Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Training and certification as a commercial Pilot are required.

Training as an aviation internal auditor is desirable.

Training in the safety and quality management is desirable.

Training as an Aircraft Maintenance Engineer is required.

Training as a Flight Operations Officer/Flight Dispatcher is required.

Work Experience

A minimum of six (6) years of progressively responsible experience in air transport operations or aviation safety is required

Experience in the development and implementation of the safety and quality management systems is desirable.

Experience in the use of ICAO standards and recommended practices is desirable.

Knowledge of UN financial regulations and rules is desirable

Experience in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

• Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.