ABOUT THE ORGANIZATIONS

About WorldFish

“WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and inclusive impact for millions who depend on fish for their livelihoods. As a member of CGIAR, WorldFish contributes to building a food- and nutrition-secure future and restoring natural resources. Headquartered in Penang, Malaysia, with country offices across Africa, Asia, and the Pacific, WorldFish strives to create resilient and inclusive food systems for shared prosperity.

For more information, visit: www.worldfishcenter.org”

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation. With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.

WorldFish and the Alliance are part of CGIAR, the world’s largest agricultural innovation network, whose mission is to “end hunger by 2030 through science to transform food, land and water systems under threat of climate change.”

About the Position

The Analyst – Grants Management will support the administration and management of the assigned portfolio of grants, ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management for the Alliance. The Analyst will also be responsible for the administration of sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners’ capacity and compliance of sub-granting contracts with prime donor requirements.

The successful candidate has key responsibilities in the following areas:

A. Grants Administration

• Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished in the dates established.
• Conduct review of donor contracts against the Alliance’s policies and procedures and facilitate the process of contract clearance and signature.
• Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization.
• Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant.
• Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders.
• Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time.
• Liaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications.
• Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them.

B. Sub-grants administration

• Coordinate capacity assessment and due diligence review of prospective partners.
• Ensure Partners’ awareness of reporting requirements, research ethics and contractual compliance.
• Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor’s requirements.
• Track and collect cleared reports to be filed in the appropriate digital repositories.
• Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications.

Requirements

This job might be for you if you have the below skills and qualifications:

• Bachelor’s degree in international development, international relations, economics, business administration or another relevant field.
• Experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation).
• Experience of project management, including understanding of project budgeting, budget management and financial issues.
• Proficiency in relevant software programs (Word, Excel, PowerPoint).
• Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively.
• Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders.
• Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multi-disciplinary environment, including with external stakeholders; excellent interpersonal skills.
• Excellent communication skills in English, both verbal and written including the ability to organize and write clear and concise reports.
• Knowledge of the CGIAR and/or international development agencies.
• Experience of implementing and/or using information management systems (grants databases, ERP systems, etc.).
• Experience and capacity to build long-term relationships with stakeholders.

Benefits

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, employer provident fund contribution, paid leave and others. The duration of the contract will initially be for a two-year period with possibility for extension, depending on funding and performance.

Your application must include:

• A copy of your curriculum vitae,

• A cover letter which addresses key requirements stated above; and

• Contact information of three professional referees who may be contacted if you are short-listed for the position.

To be considered, applications must be submitted by no later than 24:00 (MYT), 31 January 2024.

Location: The post holder will be based in Penang, Malaysia. This position will involve international travel.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Gender, Diversity and Inclusion Commitment

WorldFish has seven offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.