Ashoka NL – Finance & Operations Manager
The Hague, Netherlands
JOB DETAIL
Description
Position at Ashoka
Part-time Finance & Operations Manager Ashoka NL
The Ashoka NL team is looking for a new colleague to join the Finance team for 0.4 FTE, with an option to extend the number of days.
About Ashoka
Ashoka is the largest network of social entrepreneurs worldwide, putting their system changing ideas into practice on a global scale. Ashoka identifies and supports the world-leading social entrepreneurs, learns from the patterns in their innovations, and mobilizes a global community that embraces these new frameworks to build a world where everyone is a changemaker.
Bioregional Weaving Labs
Ashoka NL is co-leading the Bioregional Weaving Labs Collective, a partnership with a.o. Commonland and The Weaving Lab, with a joint mission to mobilise 1 million changemakers to restore, protect and regenerate 1 million hectares of land and sea in Europe by 2030. Ashoka NL focusses fully on supporting this growing initiative. So, this is your chance to contribute with your particular expertise to bioregional regeneration in Europe, and beyond.
About the role
We are looking for a part-time colleague for at least 2 days a week, with the option to discuss additional days. The role will mainly focus on Finance and Governance and operational tasks as needed. We offer a temporary contract with the possibility to grow into a permanent position. You will be reporting to the two Country Directors and the local Board of Directors.
Working across a big program and different international teams, you will support developing and managing the systems and processes that keep Ashoka NL and our international partnerships running smoothly. The role entails financial management, including accounting and invoicing, but also grant management and partnership management, legal compliance, governance and HR management. It is important to have knowledge of, or interest in, working in the framework of various non-profit charitable/tax-exempt statuses, circumstances and regulations. Working language is English.
Personal qualities
Ashoka has a rigorous screening process for hiring staff at all career stages. We are looking for an entrepreneurial person with great interpersonal skills who shares our vision and whom we can trust. Our ideal candidate is a detail-oriented coordinator, a number-cruncher, a hands-on problem-solver, and a strong communicator.
We welcome people from different backgrounds and are open to flexibility to cater for family and other needs around you.
Opportunities
We offer you an exciting international working environment and numerous opportunities to grow and learn and to extend your network. We organize annual staff meetings, training programs, retreats and a global summit where you can interact with Ashoka Fellows, the Ashoka Support Network, foundations, our strategic partners and our Weaving Teams in Europe. This job is a great chance to get a deeper insight in de world of social entrepreneurship, system change and collaborative impact making.
You will be part of the global Finance team and in the near future you can also join other international teams within Ashoka to share knowledge and add value, with an option to work from different locations and to grow your role in the organization.
Responsibilities
Finance and Accounting Management
- Work closely with the local, external bookkeeper to oversee all accounts, ledgers, and reporting systems ensuring compliance with local reporting standards and regulatory requirements (non-profits and otherwise).
- Implement appropriate internal controls & mechanisms for receipt of revenue, costs, program budgets and actual expenditures; ensure appropriate safeguarding of company assets and the proper recording of financial transactions.
- Lead the coordination all audit activities, working closely with the local bookkeeper.
- Present quarterly financial reports and health checks, timely and accurately; clearly communicate financial statements; monitor progress and changes, risk management and keep the two Country Directors abreast of Ashoka’s financial status.
- Contribute to and monitor implementation of finance policies, procedures and administrative systems to support finance/program operations.
Strategic Operations
- Support Country Directors in engaging the Board of Directors around issues and trends in financial operating models and operational delivery.
- Lead on HR related functions and work closely with Ashoka’s global Talent team to ensure alignment of payroll administration and systems.
- Liaise with (pro-bono) legal advisers or other partners to ensure compliance.
- Lead on short term strategic Finance & Operations projects, such as Bioregional Weaving Lab budgeting or updating and implementing GDPR Policies.
- Contract administration for grants, vendors/contractors and internal operational arrangements with other Ashoka offices.
- Supporting the team with any other operational and governance tasks as required.
Day-to-day Financial Management
- Assist the Country Directors in overseeing all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant period.
- Coordinate with other Ashoka offices to ensure intra-group transactions are properly processed and recorded.
- Exercise efficient and proper day-to-day bookkeeping, accounts payable and receivable processes, processing payments, the accounts reconciliation process, checking external monthly payroll etc.
- Work with the Global Finance team and the external bookkeeper to ensure correct bookkeeping and consolidation.
Required skills and experience
Essential:
- Experience and extensive knowledge on finance and accounting, preferably in The Netherlands and with charitable organizations;
- Highly organized and detail-oriented;
- Excellent time management, priority setting and multitasking skills;
- Takes own initiative and is solution-oriented, able to work under minimal supervision;
- Capable and excited to navigate through the complexity of an international organization to find contacts and solutions when the answer is sometimes not clear yet. Can take ownership and responsibility;
- A trusted partner, able to form good personal relationships. Who can cope with different time zones, currencies, fx rates, reporting types, charitable regulations, accounting standards – and importantly: with different cultures, language barriers and local priorities;
- A hands-on mentality.
- Proficient in Excel and English.
Highly desirable:
- At least 5 years of relevant professional experience;
- Experience in non-for-profit sector, preferably in The Netherlands;
- IT-savvy.
Desirable:
- Familiar with SAP Business One, NetSuite, AccountView or other accounting system;
- Familiar with Salesforce (or other CRM system).
This is a remote working role.
How to apply
Applications for this role (CV and cover letter) should be submitted by 9 September 2024 (9 AM CET) exclusively through our online Jobvite platform. We will conduct the first round of interviews on the week commencing on 23 September 2024.
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