Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The main aim of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The position is located in FAO Representation in Kampala, Uganda.

Reporting Lines

The Assistant FAO Representative (Administration) reports to the FAO Representative.

Technical Focus

Programme administration and financial management, including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.

Key Functions

•    Plans, organizes and coordinates the office’s administrative services.
•    Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
•    Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes.
•    Manages and supervises the administrative team.
•    Reviews and analyses data from a wide variety of sources, including FAO’s corporate systems and database.
•    Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
•    Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
•    Oversees the financial and administrative correspondence and filing system of the office.
•    Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained; ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards – MOSS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    National of the country of assignment.
•    Advanced university degree in a field related to business or public administration.
•    Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance.
•    Working knowledge (proficiency – level C) of English.

Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building effective relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Work experience in more than one location or area of work, particularly in field positions, is desirable.
•    Extent and relevance of experience in the field of office management and administration including supervisory experience.
•    Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
•    Extent of knowledge of FAO’s corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
•    Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.

Assistant FAO Representatives shall be granted fixed-term appointments for such period or periods as the Organization may determine and having an expiration date specified in the letter of appointment or extension. Notwithstanding the foregoing, the total length of service shall not exceed ten years. Appointments, including extensions, do not carry any expectation of renewal or of conversion to another type of appointment. However, this does not preclude the incumbents from applying to other positions in the Organization.