Org. Setting and Reporting

This position is located in the Country Office in Pakistan (COPAK) with duty station in Islamabad, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Assistant Human Resources Officer will report to the Human Resources Officer under the overall guidance and supervision of the UNODC Country Representative, COPAK.

For more information on UNODC, please visit the website www.unodc.org

Responsibilities

Within assigned authority, the Assistant Human Resource Officer will provide support and assistance to the HR unit in the interpretation and application of HR policies, rules and regulations, and the implementation of internal procedures. The incumbent will be responsible for the following specific duties:

• Assist the HR unit in the implementation of HR strategies and policies in line with UN rules and regulations, UNODC/UNDP policies, procedures and strategies; assist in ensuring effective implementation of the internal control mechanisms.
• Support recruitment actions and processes in COPAK, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
• Assist with full cycle recruitments, ensuring adherence to standard UNODC/UNDP/UNV policies processes. Provide coordination support with UNDP (HR and Procurement), UNV, and UNODC HQ and other internal/external counterparts. Assist with the recruitment of international professional staff members.
• Provide support to managing the end-to-end process for short term contracts of national contractors/consultants including planning, classification of Terms of Reference (TOR), advertisement, proposal analysis/evaluation, negotiation, reference check, coordination etc.
• Provide support to managing contracts in and outside UNODC database (FOHRM). Monitor and track all transactions related to positions, recruitment, HR data, benefits, and separations through applicable field office system. Provide data to the management and relevant stake holders as required.
• Support managers/supervisor in complying with rules and procedures pertaining to staff performance management. Assist staff members with the performance evaluation process in line with the UN rules and procedures.
• Keep track of upcoming/pending staff performance evaluations and ensure timely completion of performance. Review performance documents to ensure compliance in line with the rules and procedures.
• Participate actively in the Learning team. Support effective learning management including the creation of the office learning plan and individual learning plans in collaboration with the Senior Management and Learning Officer.
• Update staff induction package and give orientation to the newly recruited staff members.
• Handle issuance of visa documents for incoming/outgoing international/ national staff members/staff family members/visitors/invitees in coordination with Ministry of Foreign Affairs, UNDP and relevant stakeholders.
• Keep track of the international staff members’ (including families) visa and accreditation status record and initiate timely renewal process.
• Assist in mediating and facilitating conflict resolution related to a wide range of staff issues/disputes including preventive actions to ensure harmonious working environment.
• Contribute to the effective management of the employment relationship between UNODC and staff, by administering conditions of service, contracts and appropriate entitlements.
• Handle staff health insurance issues and liaise with relevant stakeholders.
• Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
• Document requirements and background information used for data analysis.
• Perform other work-related duties, as required.

Competencies

Professionalism: Has knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Has knowledge and understanding of theories, concepts and approaches relevant to the delivery of technical assistance in post-conflict settings. Has knowledge of the relevant mandates of the United Nations Office on Drugs and Crime and very good research and analytical skills. Is able to identify and contribute to the solution of problems/issues. Has knowledge of various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Has good analytical, planning, and organizational skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

A first-level university degree in human resources, business management, social/public sciences or related field is required.

Work Experience

A minimum of two years of relevant experience in human resources management at the national or international level is required.

Experience in the usage of computers and office software packages, and web-based management systems is required.

Work experience with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/UMOJA or the UN talent management system Inspira, is desirable.

Work experience in the recruitment of national/international individual contractors/consultants is desirable.

Work experience with management of benefits and entitlements is desirable.

Work experience in handling visas, accreditation cards in national/ international organization is desirable.

Work experience within the United Nations system or similar international organizations, including experience in procurement policies and procedures in the context of national individual contracts is desirable.

Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nation Secretariat. For this position, fluency in English is required. Knowledge of Urdu (national language) is desirable. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.