The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

Located at Vientiane hub, under the direct supervision of the Senior Associate, the incumbent will provide efficient and effective administrative and accounting support to the office as well as the other national and international staff.

Organize documents and facilitate the government approvals for the issuing of visas, ID cards, driving license, shipping and applying for tax exemption, banking for staff;
Provide administrative support in organizing and implementing workshops, trainings and other meetings;
Manage asset database and other information related to project and office properties and documents;
Undertake general administrative activities, relate to travels, prepare for the field missions, small purchases, etc;
Provide reception and visitor support;
Collect or organizes collection of mail and handles all mail and courier dispatches;
Coordinate with the team in the office to arrange for regular vehicle maintenance according to service manuals and based on the vehicles service schedule, including regular check of vehicle basics, especially, prior to and following major journeys;
Assist with vehicle registration, renewal licenses, and vehicle inspections and
Undertake any other duties, as seen necessary by the Alliance.

Assist to release the bank payments, per the request from the program team and the senior associate; following the delegation of authority policy, ensure proper supporting documentation in accordance with the legitimate accounting practices and the Alliance policies, directives and procedures, entry, forwarding for approval;

Ensure timely comparisons between cash book and bank statements for reconciliations of bank accounts, following the standard template;

Timely capture the payment transactions in ERP – Using payment module in ERP;

Maintain the financial records and statements of Asia Hub digitally and in hardcopy, following the internal required digital filling system and local laws for document filling;

Undertake any other duties, as seen necessary by the Alliance.

Technology career or equivalent with minimum 2 years of relevant experience, preferably in an international working environment;

Good computer skills, especially with Word, Excel, PowerPoint, Windows, and in internet-based communications;

Good command of the English language, both written and spoken, is desirable;

Strong interpersonal, communications and teamwork skills; courtesy, tact and ability to establish and maintain effective working relationships with people of different cultural and national backgrounds;

Well-developed skills in personal organization, priority setting, problem solving, accuracy, high attention to details;

Ability to work with significant independence within assigned areas;

Ability to drive and have a driving license;

Dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.

This is a full-time position based in Vientiane, Laos and available for Laotian nationals. Contracts are issued and renewed annually, based on performance and availability of resources. This position is subjected to an initial three-month probation period and is graded at a level BG5 in a scale of 14 levels being BG14 the highest level. The Alliance of Bioversity International and CIAT is an equal opportunity employer and strives for staff diversity.

To be considered for this position, please send an email to HR Unit: [email protected]   (Ms. To Mai Trang), cc [email protected]   (Ms. Monissa Raju) with the subject line “Application: Assistant II – Administration & Accounting – Full Name–“. In your email, please include:

1) A cover letter illustrating your motivation to apply and suitability for the above position against the listed qualifications and work responsibilities;

2) A detailed curriculum vitae, including the names and email addresses of three professional referees who are knowledgeable about your skills and professional abilities.

This position is urgent and will be filled as soon as a suitable candidate is found. Only qualified applicants with relevant skills and experience will be contacted. We recommend applying as soon as possible and no later than April 26, 2023 (extension possible if no suitable candidate has been selected).

We invite you to learn more about us at: https://alliancebioversityciat.org/