Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD Centre for Skills (SKC) leads the Organisation’s work to help member and non-member countries achieve high-quality learning and training for all, design better skills policies, and turn them into jobs, productivity and growth. The development of skills policies supports the acquisition and use of skills by individuals, to improve their employability and social outcomes, and to be able to adapt to rapidly changing economies under the pressures of megatrends and to ensure sustainable and equitable social progress. The Centre for Skills provides analysis, statistics and policy advice to countries on a wide range of topics focusing on the skills that people require to join the labour market, enjoy high levels of well-being and become an active member of society.

SKC is looking for an enthusiastic and motivated candidate to provide administrative support for the organisation of meetings and events, preparation of documents, publications and other general assistant duties for the Centre. The selected candidate will report to the heads of the Skills Analysis and the Vocational Education and training teams. The assignment may be on a part-time (50-80% FTE) or full-time basis, depending on the candidate’s preferences.

Job Description

Main Responsibilities

Administrative assistance

• Organise missions for team staff members, consultants and experts, which includes travel arrangements, visa applications, processing expenses claim and follow up on mission reports.
• Prepare intellectual service contracts (SRM) and follow up actions such as payments.
• Send out emails to relevant bodies and ensure that contact lists are up to date.
• Establish and maintain excellent relations with colleagues, support services and persons outside the Organisation, at all levels.
• Introduce new staff to corporate tools (e.g.ONE Author) and good practices.
• Support the Centre for Skills in other tasks as required.
• Keep abreast of activities of the other teams in the Centre and the front office (SKC DO) to provide support where needed.

Documents and publication

• Assist in preparing documents, reports and publications in ONE Author in both OECD official languages in accordance with OECD standards and rules, including formatting, editing and proofreading (or copy-editing) of documents.
• Submit documents on ONE Members & Partners and administer the ONE Community when relevant.
• Liaise with the appropriate services for document translations and publications, reproduction and publications, reproduction and distribution.

Management of meetings and events

• Contribute to the overall planning of activities and the efficient running of the Skills Analysis and the Vocational Education and training teams.
• Oversee and assist in the organisation of meetings and events (online, in-person or hybrid), including where relevant, co-ordination with, local event organisers; meeting room reservation, setting up video conferencing, catering arrangements, preparation of relevant meeting documents and maintenance of participants lists, invitations, minutes and other support before, during and after meetings and events. Liaise closely with all stakeholders to ensure smooth communication on all logistical aspects of meetings.

Qualifications

Ideal Candidate Profile

Academic Background

• At least a secondary level of education, preferably with office management, administrative or language studies.

Professional Background

• Administrative and organisational experience in an international environment, including preparation of documents and publications, and organisation of in-person, online and hybrid meetings and events, as well as procurement and travel management.
• Experience in project co-ordination would be an advantage.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word,Excel,Outlook,PowerPoint) and ability to learn the standard range of software packages used in the Organisation e.g. ONE author, OECD.Graph, ONE Members & Partners, ONE communities, ONE secretariat, SAP Missions, Concur, Event Management System, Conference Reservation Management System, SRM, SRP, and tools for video conferencing and event management, such as Zoom, Teams, Webex and/or Skype.

Additional Information

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Additional Information

Closing Date

• Applications should reach us no later than 23h59, 15 April 2025 (Paris time).

Contract Duration

• One-year temporary fixed term appointment, with the possibility of renewal.
• Ideal start date: June 2025

What the OECD offers

Depending on level of experience, the full-time monthly salary for temporary staff starts at 2,660€. This salary may be subject to French income tax depending on the selected candidate’s situation.

• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen end-April and panel interviews are planned for mid-May.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.