Associate Accounting Officer(P2)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Multiple positions
Organizational Setting
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.The Finance and Accounting Section maintains and monitors all accounts for the IAEA, monitors and reports on the receipts of assessed and voluntary contributions, and prepares the IAEA’s financial statements and other reports to the governing bodies and Member States.
Main Purpose
As a member of a team, the Associate Accounting Officer supports the Unit in the resolution of accounting and related financial system issues. The Associate Accounting Officer analyses and proposes solutions to resolve accounting issues and improve processes and coordination with staff within and outside the office to ensure appropriate resolution of issues in compliance with financial regulations, rules, policies and accounting practices. She/he maintains and monitors accounting records, ensuring the proper application of the International Public Sector Accounting Standards (IPSAS), Financial Regulations, Financial Rules and established procedures related to accounting matters. She/he plays an active role in documenting and analysing the business and financial reporting processes supporting in a variety of areas. She/he also supports the Unit by assisting in financial statement preparation through drafting financial disclosures and reviewing the underlying data supporting these disclosures for completeness, accuracy and consistency.
Role
The Associate Accounting Officer is a) a technical analyst, working with others within the Unit to ensure compliance with established policies and procedures in line with IPSAS; b) a team member, working together with other members of the Unit and outside MTBF to ensure accurate and timely processing and recording of financial transactions and preparation of the Agency Financial Statements.
Functions / Key Results Expected
Under the general guidance of the Unit Head, Accounting and Reporting Unit and the direct supervision of the Accounting Specialist, the Associate Accounting Officer performs the following duties:
• Support the preparation of annual IPSAS compliant Financial Statements including Note disclosures.
• Contribute to the year end closure of accounts including IPSAS compliant adjustments related to accruals, provisions, employee benefits and others.
• Perform routine activities related to the monthly closure of sub-ledgers.
• Maintain master data of chart of accounts, financial statement mapping elements in Oracle General Ledger and posting rules.
• Provide assistance in the Unit’s activities related to Oracle system, such as testing subsequent to system upgrades.
• Contribute to the review process of internal controls and actively propose suggestions for improvements.
• Support the preparation of quarterly financial reporting packages.
• Provide assistance in responses to internal and external audit queries.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. |
| Technical/scientific credibility | Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Accounting | Knowledge of an internationally recognized set of accounting standards required. Sound understanding of accrual accounting. |
| Finance | Enterprise Resource Planning (ERP) system | Hands-on experience of an ERP system is required. Oracle is an advantage |
| Finance | Finance Principles and Practices | Good understanding of finance principles and practices is a must. |
| Finance | Financial Analysis | Strong analytical skills and sound judgement in applying technical expertise to identify problems and contribute to their solution. |
| Finance | International Public Sector Accounting Standards | Knowledge of and experience with internationally accepted accounting standards is required. IPSAS an advantage. |
Qualifications, Experience and Language skills
- University degree in Finance, Accounting, Business Administration or related field.
- Chartered Accountant, Certified Public Accountant, ACCA, etc. certification or in process.
- At least two years work experience in accounting, including the preparation of financial statements.
- Experience in supporting the work of external auditors in relation to their audit work is required.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $50377 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 23073*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
