The EIB, the European Union’s bank, is seeking to recruit for its Secretariat General (SG), Governing Bodies Department (GB), Governing Bodies Secretariat Division (GBS), at its headquarters in Luxembourg, a (Associate) Audit Committee Secretariat Officer*.

This is a full time position at grade 4/5 for which the EIB offers a permanent contract.

*Internal benchmark: (Associate) Officer Corporate Secretariat

Panel interviews are anticipated from mid-October onwards.

Purpose

We are looking for an (Associate) Audit Committee Secretariat Officer to join our Audit Committee Secretariate Unit, within the Governing Bodies Secretariat Division (GBC), supporting the EIB Audit Committee.

This role is part of an established team contributing to the tasks related to the oversight of the external auditors mandate thereby assisting members of the Audit Committee in fulfilling their corporate governance role.

You will play a key part in the planning and execution of key processes and procedures of the Audit Committee, with respect to deadlines, compliance with rules, regulations and procedures, in order to ensure an efficient and reliable secretariat support.

This is a unique opportunity for individuals looking to step away from conducting external/financial audits and move towards corporate governance within the largest multilateral bank.

Operating Network

You will report directly to the Head of Division and work under guidance of the Advisors to the Audit Committee and in close co -operation with external auditors, Bank’s services and the executive staff of the Division.

Accountabilities

• Contribute to the organization and minutes of Audit Committee meetings, including the agenda preparation, providing the Audit Committee with the information needed for the meetings (e.g. supporting documents, etc) within the internal agreed timeframe.
• Assist in the administration of the external auditor Framework Agreement and additional audit engagements such as preparation of external audit budget, coordination of fees quotes negotiations, coordination of engagements and representation letter signatures, internal distribution and approval process of management letters, review of external auditor deliverables, review and approval of invoices, follow up of the deadlines set in the Critical Path including reporting on the status of the Critical Path
• Interface effectively with members of Audit Committee and manage relationships with other Bank’s Directorates, such as Internal Audit, to ensure an efficient flow of communication/information between the Audit Committee and the Bank’s services
• Contribute, as required, to the drafting of Audit Committee policy documents and to realisation of other Audit Committee related projects (such as self-assessment exercise, Portal related projects etc.)
• Propose, implement and manage new initiatives together with improvements to existing processes and procedures based on best practice (e.g. review and update of Audit Committee Secretariat procedure manuals, etc.)

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in economics, business administration, or similar
• At least 3 years of relevant experience in a similar role
• Proven experience of audit processes and standards
• Demonstrable ability to analyse, summarise and present information in a concise and powerful way, aligned with the needs of the specific audience, would be an advantage
• Proven track record of working in demanding and (ideally politically sensitive environments), where teamwork, adapting to changing demands and delivering to strict deadlines without compromising quality have been a key to your success.
• Excellent verbal and written communication skills, including drafting skills, are essential (in English)
• Knowledge of standard IT tools
• Excellent knowledge of written and spoken English and/or French (*), with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 28^th September 2023

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