Duty station: Bonn Germany

About UNAIDS:
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by:

(i) maximizing equitable and equal access to HIV services,
(ii) breaking down barriers to achieving HIV outcomes, and
(iii) integrating efficient HIV responses into wider health and protection systems.

We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity.MANDATE OF THE DEPARTMENT:
The Department of Finance and Accountability (DFA) is responsible for coordinating resource allocation at all levels, monitoring the financial implementation of workplans and budgets and ensuring accountability of the Cosponsors and the Secretariat. The Department is responsible for developing and maintaining financial policies, infrastructure and services, ensuring smooth operations, risk management, compliance with financial regulations and rules, financial integrity and coherence in programmatic delivery.

The Department of Finance and Accountability works with and provides support to other departments, liaison offices, regional support teams and country offices as well as Cosponsors to ensure effective management of resources and achievement of progress against the goals and targets of the UN High Level Political Declaration on AIDS and of the Global AIDS Strategy for 2022-2026.Main tasks and Responsibilities of the Position:
Under the direct supervision of the Chief, Budget and Resource Management, the Associate, Budget and Finance, supports the work on the Secretariat’s operational budgets for regional, country and liaison offices, monitors operational budget implementation, provide guidance and takes corrective measures, where required, to strengthen accountability across offices on these matters.

This includes working directly with Regional Support Teams and Country Offices to ensure compliance with rules, policies and procedures and proper use of operational budget allocations and related transactions in the Enterprise Resource Planning (ERP) system.

He / she has the following key responsibilities:

1. Review and analyze submissions for biennial and ad-hoc requests for operational budgets, prepare comparisons and trends with previous years, provide feedback and recommendations to the Chief, Budget and Resource Management.

2. Perform regular review, analysis and reconciliation of rent costs, common services and other transactions under the relevant workplans, verifying entries and supporting
offices to implement appropriate corrective actions in line with UNAIDS rules, regulations and practices.

3. Review and analyze financial reports submitted by Cosponsors; regularly monitor mandatory deliverables in line with signed Agreements with Cosponsors, process transfer of funds to Cosponsors in a timely manner and provide regular status updates to the supervisor.

4. Assists with workplan management actions in the ERP system by budgeting and funding of workplans, updating planned costs, post mapping to appropriate funding sources and budget lines and, other necessary actions in the ERP system to ensure its compliance with an approved allocations and organizational structure.

5. In the capacity of the Committee Secretary, prepare, organize and draft minutes of the Global Property Disposal Committee (PDC), reviews submitted requests for disposal to ensure accuracy and completeness and ensure submitting unit receives the final decisions of the Committee in a timely manner.

6. Review and verify accuracy of UN common service invoices, follow up with UN focal point and ensure their timely payment.

7. Assist in the preparation of budget Implementation reports, and other reports and briefings as necessary.

8. Provide in-depth advice and guidance on Enterprise Resource Planning (ERP) system on operational budget matters and ERP requirements in work planning and project
management, to the assistants across Regional Support Teams, Country and Liaison Offices.

9. Follow up on the implementation of team’s objectives, assist with the organization and coordination of meetings, background files and documents and following up actions on agreed initiatives, draft minutes and notes for the record, coordinate travel arrangements. Monitor and regularly update the content of the Budget page on the intranet to ensure the information is up to date.

10. Perform other related duties as requested.REQUIRED QUALIFICATIONS Education:
Essential: Completion of secondary education and/or post-secondary para – professional training or certification in Budget, Finance, Accounting or related discipline.Competencies:
UNAIDS Values
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity

Core competencies
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable

Managerial competencies:
1. Leading Teams
2. Building Relationships and Networks
3. Developing and Empowering Others
4. Managing Performance and Resources
5. Vision and Strategic Thinking
6. Exercising Sound JudgementExperience:
Essential:

A minimum of six years’ experience in finance, budget or accounting, including experience in dealing with budget and/or finance issues within the UN System.

Extensive experience using Enterprise Resource Planning (ERP) systems or similar.

Desirable:

Relevant international organizations’ experience, preferably including the United Nations system.Languages:
Essential:
Excellent knowledge of English, and working knowledge of German

Desirable:
Knowledge of another UN official language.Annual salary: (Net of tax)
Euro 50302 at single rate
Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted.
Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct.
Please visit UNAIDS’s e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures.All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.