Associate Coordination Officer (RM and Partnerships)(P2)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Director General’s Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States’ needs, and achieving a one-house approach and a results-based management.
Main Purpose
Under the supervision and guidance of a senior staff in DGO, the Associate Coordination Officer (RM and Partnerships) provides assistance and support to the activities related to mobilization of extrabudgetary resources from non-traditional donors and partners, and the necessary coordination support to related projects. The Associate Coordination Officer (RM and Partnerships) assists in research and analysis, review and clearance of various reports, internal documents, and correspondence. She/he supports resource mobilization and partnerships coordination with other Major Programmes and supports the development of Agency-wide policies, tool, processes and procedures.
Role
The Associate Coordination Officer (RM and Partnerships) is: (a) an programme and policy analyst, providing background information through research on relevant issues and interaction with counterparts in house, and with non-traditional donors and partners; (b) a liaison, coordinating and cooperating with project managers in DGO and the Offices reporting directly to IAEA Director General to ensure the further development of the policy framework, and ensuring strong cross-Departmental work in the area of resource planning, mobilization and reporting related to non-traditional donors; (c) a team member, assisting senior professionals in the DGO with decision-making support and in-house coordination to ensure full alignment of resource mobilization activities with non-traditional donors and partners with internal colleagues and partners.
Functions / Key Results Expected
• Support the review, analysis and formulation of Agency policies and operational guidelines/internal procedures in relation to partnerships and resource mobilisation efforts;
• Work closely with relevant Agency departments and offices with issues relating to the operationalization of the Agency’s approach to resource mobilisation;
• Support the preparation and edition of transparent, high-quality reports and publications for Member States ensuring accuracy and correctness;
• Serve as the Secretary to internal coordination mechanisms on partnerships and resource mobilisation, when required;
• Support relations with non-traditional donors as they pertain to the Agency through the identification of trends and opportunities;
• Support the coordination of the submission of proposals, ensuring quality and relevance;
• Support data analysis and research related to traditional and non-traditional donors, including maintaining databases on donor relations management, drafting routine correspondence to donors;
• Maintain an overview of the status of partnerships and resource mobilisation activities with partners throughout the Agency;
• Support the review and refinement of the resource mobilization approach for non-traditional donors and partners for the Agency wide programmes to support new emerging opportunities;
• Promote diversity in the funding of programmes and support efforts to identify new donors to complement the implementation of the IAEA programmes;
• As relevant, establish and broaden relations with traditional or non-traditional donors and financial partners and analyse information on their funding priorities and trends; Assist in providing training on topics related to the programme and cross-cutting activities.
Perform other relevant duties as needed.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. |
| Partnership building | Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Analytical Writing Skills | Ability to produce descriptive and analytic reports and papers on complex technical and scientific issues that have policy implications in an accurate and understandable manner. |
| Public Information and External Relations | Diplomacy and Understanding of Political Sensitivities | Diplomacy and understanding of political sensitivities among Member States. Tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion. |
| Other Technical Engineering | General Knowledge of the United Nations System | Knowledge of the work of the IAEA and the work of United Nations system concerned with these areas. |
| Management and Programme Analysis | Reporting | Ability to report concisely, accurately and promptly on meetings and matters of relevance to the IAEA. |
| Management and Programme Analysis | Resource Mobilization | Ability to contribute to the development of the fundraising approach with regards to the non-traditional donor community under his/her responsibility and to develop fundraising tools and mechanisms |
Qualifications, Experience and Language skills
- First level university degree in business or public administration, finance, law, international relations or a closely related field.
- Minimum of 2 years of relevant professional experience preferably in establishing relationships with various non-traditional stakeholders, resource mobilization tools and mechanisms and project development, preferably with international organizations or non-traditional partners and donors.
- Experience in resource mobilization or outreach to non-traditional partners and donors would be an asset.
- Proven analytical skills. Ability to work with discretion and confidentiality, with excellent organizational and interpersonal skills.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $50377 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 28715*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
