The EIB, the European Union’s bank is seeking to recruit for its Finance Directorate (FI), Capital Markets Department (CAP), Financial Markets Documentation Division (FIMA) at its headquarters in Luxembourg, an (Associate) Documentation Officer*.

This is a part-time (50%) position at grade 4/5 for which the EIB offers a permanent contract.

*internal benchmark: (Associate) Officer Capital Market Documentation

Panel interviews are anticipated from mid-December 2023 onwards.

Purpose

We are one of the largest providers of climate finance with a strong passion for helping shape a better future for the EU and beyond. The EIB is committed to making a difference by investing billions of euros into things that matter.

The purpose of the role is to deliver financial markets documentation and related processes required by the EIB in the capital markets and treasury domains. Your contribution to this role will help to minimize operational risk, optimize operational execution of transactions, and improve the EIB’s position from a financial and reputational perspective.

Join us as (Associate) Documentation Officer where you can contribute to our mission to improve the future for Europe and its people’s lives.

Operating Network

As an (Associate) Documentation Officer, you will report to the Head of Division and work in close collaboration with all members of the Division. You will have permanent interactions with funding and treasury officers, and you will collaborate closely with other teams in FI and with other Directorates.

The Division supports the EIB’s funding and treasury activities and, in general, the activities of the Division can be divided into the following five categories:

1. Borrowings (short- and long-term): execution of bond documentation, update of existing borrowing programmes/standalone borrowing documentation/Commercial Paper Programme, execution of new GMRAs and amendments to existing GMRAs, update and management of the EIB Unitary Fund documentation, and any related/ancillary activities.
2. Derivatives: execution of new/amendments to existing ISDA agreements/credit support annexes, execution of new/amendments to existing exchange traded futures agreements, oversight of swap documentation execution for swaps initiated by capital markets front office and swap restructurings initiated by treasury front office.
3. Corporate Actions: execution of documentation for all buy-back transactions and restructurings.
4. Regulatory and Compliance: following (and implementing in day-to-day work) all legal/regulatory developments and changes relevant to the EIB’s funding and treasury activities, performing due diligence for the SEC registered issuance, preparing and filing material information on the EIB with the SEC and other market authorities, addressing any CSSF queries, and managing external audit related matters for the EIB’s funding and treasury activities.
5. New Product Development and Complex/Bespoke Transactions/ Documentation/ Post-Settlement Actions: development of new borrowing programmes/standalone borrowing documentation, execution of new/amendment of existing portfolio management documentation and managing any other ad hoc post-settlement activities.

Accountabilities

While the Division supports a wide range of EIB’s funding and treasury activities (as outlined above), you are not expected to be proficient in all areas at the time of application. Depending on your prior experience, you will initially be assigned to either the funding or the treasury activities, and will have the opportunity to learn the other activities. Depending on your seniority, your accountabilities listed below can be performed in collaboration with the Head of Division and/or more senior colleagues.

• Investigate and analyse with a large degree of autonomy capital markets and/or treasury documentation and/or regulatory trends and developments.
• Analyse enquiries, ad hoc situations, structures and financial instruments with a special focus on own capital markets and/or treasury documentation/regulatory domain/specialisation.
• Execute with a large degree of autonomy any regulatory filings or documentation for transactions. Transactions require proficient know-how of a broad range of financial products and solutions.
• Advise internal colleagues on operational capital markets and/or treasury matters, with a special focus on own capital markets and/or treasury documentation/regulatory domain/specialisation.
• Deliver on projects that go beyond the strict boundaries of FIMA.
• Stay abreast of best practice regarding capital markets and/or treasury documentation and/or regulatory matters.

Qualifications

• A university degree (minimum an equivalent to a Bachelor), preferably in a business-related field such as Law, Finance, Economics.
• Additional relevant professional qualification would be an advantage (for example: CFA, bar admission, postgraduate studies on capital markets documentation, derivatives documentation, or regulatory matters).
• Minimum 3 years of relevant experience, which can be in any of the following areas: bond documentation (subscription agreements, final terms, borrowing programmes), commercial paper documentation, ISDAs, CSAs, GMRAs, futures agreements, documentation for buy-backs, and regulatory matters (i.e., MAR, MIFID, CFTC, US securities laws).
• Proficient knowledge of how financial markets function is required.
• Knowledge of the EIB’s standard office tools (particularly Word and Excel) is required.
• Excellent knowledge of English and/or French (*) with a good knowledge of the other.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: Open until filled

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