Org. Setting and Reporting

The position is located in the Policy and Inter-Agency Coordination Team, Office of the Director-General/ Executive Director (ODG/OED) of the United Nations Office at Vienna/United Nations Office on Drugs and Crime (UNOV/UNODC) in Vienna, Austria. The incumbent will work under the overall guidance of the Chief of ODG/OED and Strategy Advisor to the Executive Director and the direct supervision of the Policy Coordination Officer (Team Leader) in ODG/OED. For more information on UNODC, please visit our website: www.unodc.org.

Responsibilities

Within assigned authority, the Associate Coordination Officer will provide assistance to the overall policy and inter-agency coordination functions of ODG/OED and will be responsible for the following specific duties: – As a member of the team, assist with the preparation of briefing material, talking points, and other substantive documents for the Director-General/Executive Director’s (DG/ED) meetings and missions; ensure submission of material to the DG/ED within established deadlines and adhering to established quality standards. – Assist with the preparation of talking points and background information for the Secretary-General’s and other senior UN officials’ briefing material, as well as in reviewing submissions to reports of the Secretary-General or other high-level officials or UN bodies through ODG/OED, as requested. – Monitor incoming correspondence and manage the appropriate action in coordination with relevant UNOV/UNODC offices and draft and review correspondence for the signature of the DG/ED. – Assist in reviewing submissions to reports of the Secretary-General or other high-level officials or UN bodies through ODG/OED. – Assist in reviewing internal policy and programmatic documents, providing contributions to support the DG/ED’s decision-making, and offer policy support to the DG/ED for intergovernmental meetings and Member States groupings. – Attend meetings of the DG/ED, draft and review minutes, monitor and facilitate follow-up actions. – Contribute to the implementation of the inter-regional approach to drug control and crime prevention, through participation in interdivisional meetings and keeping the Chief of the Office abreast of new developments. – Contribute to addressing key institutional challenges to smooth and accountable delivery of programmes ensuring delivery with accountability; assist in supporting institutional change processes (such as enterprise risk management and others). – Support the Enterprise Risk Management (ERM) functions of the Office, including risk monitoring and mitigation practices. – Contribute to addressing key institutional challenges to ensure smooth and accountable delivery of programmes; support institutional change processes, including Enterprise Risk Management (ERM) functions such as risk monitoring and mitigation practices. – Keep abreast of policy issues related to UNODC mandate areas as well as strategic and operational developments at UN HQs level and within UNOV and UNODC to ensure informed contributions to the policy coordination function, including: – Countering transnational organized crime and illicit trafficking: inter alia, human trafficking, smuggling of migrants, illicit trafficking in drugs, firearms and natural resources, money-laundering, emerging and re-emerging crimes such as drug-related crime, cybercrime, piracy and environmental crime. – Countering corruption: inter alia, preventing and combating all forms of corruption, fraud and identity theft. – Health and livelihoods (Drugs and HIV): inter alia, reducing drug abuse, drug dependence, drug-related diseases and other social consequences; implementing drug use prevention, interventions and provision of drug dependence treatment, care and rehabilitation, HIV prevention and care services as it relates to drug use, prison settings and other mandates of UNODC. – Contribute to the collection and analysis of data as well as identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. – Contribute to policy support activities of the Office and perform other work-related tasks as assigned.

Competencies

Professionalism: Has knowledge and understanding of the mandates and policies of UNOV and UNODC. Has ability to apply various United Nations administrative rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has ability to identify issues, formulate opinions, make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and action

Education

An advanced university degree (Master’s degree or equivalent) in business or public administration, international relations, political science, management or related field is required. A first-level university degree in law in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP)/the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Job – Specific Qualification

Not available.

Work Experience

A minimum of two years of relevant progressively responsible professional experience in policy analysis and coordination or related area OR the successful completion of the Young Professionals Programme Examination (YPP)/ the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required. Work experience within the United Nations system or similar international organizations is desirable. Work experience in areas related to drug control, crime prevention and criminal justice operations and policies is desirable. Work experience in the office of a high-level senior official is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

Special Notice

This position is funded from extra budgetary resources. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment will be subject to the availability of funding. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Vienna is classified in the H category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.