Associate Events & Public Information Officer(P2)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Director General’s Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States’ needs, and achieving a one-house approach and a results-based management.The Office for Public Information and Communication provides objective, accurate and timely information about the IAEA and nuclear developments that fosters public understanding of the IAEA’s global roles. It also provides advice to the Director General on relations with the media and organizes press briefings. The Office coordinates the communication activities for the rest of the house and assists in the media aspects of major IAEA events and conferences.The Media, Multimedia and Public Outreach Section has corporate responsibility for relations with the media and the public, as well as for producing audio and video materials to promote the IAEA’s activities.
Main Purpose
Reporting directly to the Director (OPIC), the Associate Events & Public Information Officer assists and contributes to increasing awareness of the work of the IAEA by organizing and coordinating IAEA large-scale events, the Scientific Forum held during the IAEA General Conference, the World Cancer Day, the Long Night of Research and any other event organized by the Office of Public Information and Communication. He/she analyses event trends, researches speaker personalities, and implements the overall marketing strategy by supporting and ensuring the efficient operation of all IAEA events.
Role
The Associate Events & Public Information Officer is: (i) an conceiver of events, including for the definition of the programme, the identification of speakers, the advertisement of them to maximise their audience and their impact (ii) a contributor, who assists in planning and implementing all tasks related to their organisation.; (iii) a communicator who could liaise internally and externally to cover all aspects related to organisation, including drafting invitation letters, advocacy material, organise preparatory meetings and talk directly to stakeholders at all levels. (iv) to assist Director (OPIC) in transversal communication tasks as required.
Functions / Key Results Expected
Under the direct supervision of the Director (OPIC) and in coordination and with support of the Media, Multimedia and Public Outreach Section, the Associate Events & Public Information Officer is expected to:
– In close collaboration with the Section organises the Scientific Forum, the World Cancer Day, the Long Night of Research and any other events as required.
– Ensures conceiving and receiving internal approvals of programmes for events, including substantive contents liaising with relevant experts.
– Identifies speakers who would generate interest both inside and outside the IAEA and organise their participation through emails and phone calls at an early stage.
– Assists in the organisation of preparatory meetings, identify and set up venues with relevant IAEA Divisions or external stakeholders to ensure that logistical arrangements and facilities are timely in place and aligned with the needs of the events.
– Prepares draft budget expenses for all events planned during the year and work with Director (OPIC) to include in yearly budget planning.
– Prepares in-depth cost estimates for all expenses of each event, keep track of ongoing costs and ensure that final cost of each event is in line with available and agreed upon budget per each event.
– Prepares post-event budget reports for Director (OPIC) and Administrative Team DGO (ORDG) and analyse possible cost-saving opportunities and flag future cost increases and trends.
– Prepares advocacy materials and digital advertisement to maximise the visibility of the events.
– Identifies institutions/associations/stakeholders/NGOs to maximise participation at the events
– Manages logistics for participants and moderators, including with funding, invitations, travel, visa and accommodation with OPIC administrative assistance as needed.
– Identifies journalists who might be interested and ensure with the Sections press officers that they are contacted well in advance of the events.
– Provides assistance and ensures organizing programmes and interviews for the journalist to encourage the coverage of the events and make recommendations on improving the visibility of the events.
– Maintains an overview of the events, ensures that adequate support is provided for timely delivery of all planned activities.
– Assists the Director (OPIC) in communication tasks by drafting reports, guidelines and liaising with internal stakeholders.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. |
| Partnership building | Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Public Information and External Relations | Creating Visibility for the Organization | Working knowledge of the news media and how best to meet its needs in order to most effectively deliver the IAEA message. |
Qualifications, Experience and Language skills
- University degree in journalism, public relations or related field.
- Minimum two years of directly relevant experience.
- Experience in events management and public relations.
- Experience in managing financial planning/cost-tracking for large events.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $50377 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 30579*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
