Org. Setting and Reporting

This position is located in the Accommodation Management Unit under the Service Delivery Pillar of the United Nations Mission in South Sudan (UNMISS), Juba. The incumbent will report to the Chief Accommodation Management Unit (AMU) or his/her delegate; tasked to allocate, track Accommodation, Rent deductions and Recoveries in the Mission.

Responsibilities

Within delegated authority, the Associate Finance and Budget Officer will be responsible for the following duties:

• Assists with the preparation of cost estimates and budget proposals in terms of missions’ resourcing requirements such as staff and non-staff requirements, including programmatic aspects; assists, reviews and revises data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
• Assists with the support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.
• Supports the administration and monitoring of extra-budgetary resources, including review of agreements and cost plans, assesses compliance with regulations & rules and established policies & procedures and advises the supervisor of any issue.
• Processes the mission’s redeployment of funds in accordance with the established procedures.
• Supports the review of efficient and effective use of budgetary resources by contributing to the robust monitoring of budget utilization and timely provision of information to the management for decision making; assists with support to fund centre/programme managers on budget implementation.
• Assists with the preparation of budget performance reports of the mission in ensuring that correct and accurate data/information are provided by the various programme /fund centre managers in compliance with the Controller’s instructions. Assists with the review of the performance reports for valid and adequate variance explanations between approved budgets and actual expenditures.
• Provides support to Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria.
• Carries out duties consistent with the financial delegation in adherence with the UN Regulations and Rules.
• Supports with input, advice and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules and relevant guidelines under the direction of the supervisor.
• Assists with the maintenance of fixed asset register.

• Analyses accounts and reviews/evaluates regular transactions of Rent Recovery in the Rent Recovery Management Cell. Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner.

• Develops, updates, and maintains location-wise, staff and accommodation database; updates it on weekly basis with check in and check out forms received from Camp Receptions and FAOs/Field Offices.

• Ensure that accurate and complete data of accommodation and occupants are always available, regularly reported/submitted to concerned Finance Office and that internal control systems affecting correct and timely rent recoveries are functioning and that all relevant records are archived.

• Analyzes and monitors rent recoveries; reviews/evaluates accommodation occupancy reports from Camp Reception and Field Offices; identifies problem areas; changes in status (single/sharing) or any irregularities in related documents/forms and rent recoveries and resolves them in a timely and effective manner.

• Prepares and submits (by 20th of the month) to Office of Chief Service Delivery, a complete overview of financial statement of rent recoveries made during the preceding month, showing payments made in cash to UNMISS B&F Section, (separate for Non-UNMISS, Civilian Contractor/Vendors, Transit Accommodation); rent recovered by RSCE from IIC, IUP & GPPs, UNV Programme Manager, Trigyn Contractors; and NY Payroll from Civilian International Staff.

Performance Monitoring
• Support the analysis, preparation and delivery of strategic support and business intelligence to operational counterparts and mission leadership on financial resourcing and stewardship, and organizational performance of the mission, in line with mission priorities.

Risk Management
• Identifies, analyzes, evaluates and treats risk, including the introduction of methodologies for collecting, collating and disseminating data related to risk management planning.
Other
• Ensures that daily activities are in compliance with the DPKO/DFS Environmental and Waste Management policies and in line with the DFS Environment Strategy objectives.
• Liaises with local authorities, UN Agencies/Funds and Programmes or other parties on behalf of Mission Support Division.
• Maintains direct liaison with Resident and External auditors.
• Performs other duties as assigned.

Competencies

• Professionalism: Knowledge of, and ability to apply financial rules, regulations, and procedures in the UN environment. Ability to maintain accurate records, review and interpret. a wide variety of data. Ability to identify and resolve data discrepancies and operational. problems. Shows pride in work and in achievements; demonstrates professional competence. and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal. concerns: shows persistence when faced with difficult problems or challenges; remains calm. in stressful situations. Commitment to implementing the goal of gender equality by ensuring. the equal participation and full involvement of women and men in all aspects of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits. input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places.
team agenda before personal agenda; supports and acts in accordance with final group. decision, even when such decisions may not entirely reflect own position, shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive.
partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master’s or Doctorate degree, or equivalent) in [specify fields] or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of two years of progressively responsible professional experience in accounting, finance or budget is required.

At least two years of experience in the administration of payroll, rental recoveries or other staff related entitlements is required.

Experience with SAP, PeopleSoft or similar ERP systems is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

This post is located in Juba Please note that anyone selected will be required to report for duty in that location on the agreed date and will also be expected to arrange their own accommodations. There is no UN provided accommodation. If the selected candidate is unable to report to the identified Duty Station, the contract will be considered void.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.