Associate Finance and Management Officer(P2)
JOB DETAIL
This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Nuclear Sciences and Applications implements the IAEA’s Major Programme 2, “Nuclear Techniques for Development and Environmental Protection”. This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme’s objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.
Main Purpose
Under the overall guidance and supervision of the Departmental Administrative Officer, the Associate Finance and Management Officer assists with operational and financial activities, events and travel related requests, as well as related analysis, monitoring and reporting. He/she supports Departmental efforts to improve efficiencies through streamlined work processes.
Role
Working collaboratively within the Department as well as with other departments, the Associate Finance and Management Officer is:
(1) a facilitator, assisting with the budget and finance processes, through forecasting, monitoring the budget implementation and application of financial rules, regulations, policies and procedures, analysing and interpreting financial information and preparing reports.
(2) a team member, ensuring compliance with the regulatory framework for events organization, travel and correspondence checking for completeness, adherence with the rules and style guidelines.
Functions / Key Results Expected
- Contribute to the operational and financial processes in the Department of Nuclear Sciences and Applications by monitoring and reporting, identifying challenges, and make recommendations for resolving them.
- Support the Administrative Officer with preparing budget submissions ensuring completeness, correctness and conformity with the programme and budget guidelines; support on forecasting and monitoring the implementation for RB and EB; providing accounting support and receipting of payment of consultants and experts; as well as financial reporting and facilitating EB acceptance within the Department.
- Coordinate and review meeting plans and quarterly travel plans, ensuring proper procedures are followed, including for event organization and hospitality requests, event invitations and fund allocation prior to DDG’s approval. Advising on travel issues, verifying travel claims and reviewing host country agreements.
- Coordinate and provide centralized support and facilitate various departmental processes and activities. Provide quality checks for all incoming requests requiring approval by the DDG-NA related to acceptance of various forms of contributions and partnerships. Review letters and agreements for completeness and adherence to the Agency templates.
- Oversight and support to other operational processes as required.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Business Acumen | Ability to integrate new approaches and innovations and ensure the cost-effective use of funds. |
| Management and Programme Analysis | Project Management | Ability to coordinate and facilitate timely reporting of results and successes to donors and Member States. |
| Management and Programme Analysis | Reporting | Excellent knowledge of principle and application of results-based management. |
| Management and Programme Analysis | Results-based Budgeting | Ability to anticipate problems and to propose innovative solutions and new approaches to enhance the management of resources and implementation of programmes. |
Qualifications, Experience and Language skills
- Bachelor’s Degree – University degree in Business Administration, Management, Economics, Finance, or other related field.
- Minimum of two years of relevant experience in finance, programme planning, monitoring, reporting, analysis and assessment or a related field.
- Excellent computer skills in all the common applications required for word processing, data analysis, graphs, report preparation; knowledgeable in Enterprise Resource Planning (ERP) applications (ORACLE).
- Experience in collecting, analyzing and reporting statistical data, including familiarity with and experience in the use of various methodologies and tools.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $55163 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 20521*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
