Associate Finance Officer (Accounts Payable)(P2)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.
Main Purpose
Reporting to higher-level staff, the Associate Finance Officer ensures the accurate and timely processing of payments related to the procurement of goods and services, salaries and other staff benefits and entitlements, travel and meetings; and authorizes payments within delegated limits in compliance with the existing financial regulations, rules, policies, procedures and accounting practices.
Role
The Associate Finance Officer is: (1) a team member working together with other members of the group to ensure accurate and timely processing of payments in an effective manner and in compliance with established procedures, (2) a contact point for staff members throughout the IAEA, external counterparts, providing advice and guidance to facilitate the processing of all financial transactions, and (3) an analyst reviewing policy, procedures and business processes and recommending improvements.
Functions / Key Results Expected
• Establish work priorities and coordinate the accounts payable activities in consultation with higher-level staff to ensure that payments are processed efficiently and timely and adequate internal controls are in place.
• Review and authorize payments within delegated limits and in compliance with established rules and procedures.
• Review exceptional financial transactions and serve as escalation point where necessary.
• Review and authorize all accounting entries/adjustments to be posted into AIPS.
• Review assigned general ledger accounts regularly, and contribute to the periodic and year-end closure activities.
• Review existing policies and procedures and recommend improvements to higher-level staff to ensure efficiency of operations and full utilization of the ERP system.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. |
| Technical/scientific credibility | Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Management and Programme Analysis | Analytical Writing Skills | Ability to draft various documents including policy recommendations and standard operating procedures documentation. |
| Finance | Enterprise Resource Planning (ERP) system | Hands-on experience in the use of an ERP system (preferably Oracle) and reporting tools. |
| Finance | Finance Principles and Practices | Knowledge of financial and staff regulations, rules, procedures and practices in an international organization. |
| Finance | Financial Analysis | High degree of accuracy, to ensure the correctness of the financial information. |
| Finance | International Public Sector Accounting Standards | Knowledge of and experience with IPSAS (International Public Sector Accounting Standards) is an advantage. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Advanced computer skills, including the use of IAEA standard office software products (Microsoft Office) and in particular Excel. |
Qualifications, Experience and Language skills
- University degree in business administration, finance or accounting or closely related field. Recognised professional accounting certification would be an asset.
- Minimum of two years of relevant working experience, including in finance, accounting and/or other closely related field, at least one of which is at international level.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $50377 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24785*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
