Org. Setting and Reporting

This position is located in the Fuel Unit, Warehouse and Commodity Management Section of the United Nations Missions in South Sudan (UNMISS). The Associate Fuel Officer will be based in Juba and will report to Chief Fuel Unit or to a fuel officer or his/her designated official.

Responsibilities

Under the overall supervision of the Chief Fuel Unit, and within the delegated authority, the Associate Fuel Officer will be responsible to assist in managing petroleum, oils, and lubricants (POL) support and related services to the mission with the following duties:

• Assists the Chief of Unit in the management of the supply of fuel to the Mission, including the administration of outsourced contracts for petroleum, oils and lubricants (POL) and related services.
• Assists in developing, implementing and updating the Mission Fuel Fraud Prevention Plan and operation of Electronic Fuel Management System (EFMS).
• Assists in the development of EFMS 2 with OICT Partners and assist in implementation on deployment of EFMS 2 mission wide in coordination with Field Technology Section (FTS) and Engineering for installation of kWh meters.
• Monitors fuel consumption on EFMS and follow-up actions on correctness of quantity and quality of image documented for fuel consumption units of contingents in team sites.
• Ensures that all POL products supplied to contingents are properly accounted for and the necessary controls are in place in every unit including the use of scanners for every fuel issuance.
• Checks and verifies accuracy of EFMS and manual reports on a monthly basis and generates fuel consumption analysis for vehicles, generators and other fuel consuming assets.
• Supervises the Fuel fraud and loss prevention Cell. Identify misappropriation and over consumption of fuel and develops fraud prevention programs to assist in Fuel Unit Operations.
• Monitors fuel usage for vehicles, generators, individual users and contingents and analyze any major anomalies or patterns of inconsistent usage.
• Performs any investigation, especially on fuel consumption, as directed by Sector Fuel Officer or Chief, Fuel Unit and submit investigation reports.
• Ensures that strategic reserves and maintained at adequate levels at all times.
• Review requests and authorize issues of bulk fuel to contingents and other users.
• Monitor and reconciles all Contingents/ Units POL stock holdings and validate against previous month closing balances using EFMS 2 programme.
• Ensures that internal control systems are functioning to the highest standard including accurate and complete accounting.
• Reports and maintains all electronic (EFMS) records to ensure proper audit trail. Maintains full audit trail of all fuel transactions, misappropriation/ investigation reports and maintain the necessary files.
• Assists with providing Fuel Unit inputs on budget and acquisition planning.
• Monitors and analyzes contract performance to ensure compliance with contract terms, schedules and cost objectives.
• Liaise with the Contract Management Unit in the resolution of contractual disputes in the course of contract implementation.
• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Ensures that requirements and background information used for data analysis are documented.
• Implements the Unit’s work program.
• Supervises, trains and monitors performance of staff.
• Performs other related duties as required.

Competencies

Professionalism: Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

Advanced university degree (Master’s Degree or equivalent) in engineering (civil, chemical, mechanical), Business administration, management, or related fields. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

A valid Driver’s license, including the ability to operate a manual-transmission light vehicle in 4×4 conditions, is required.

Training in Enterprise Resources Planning Tools (ERP) or another SAP-based application is desirable.

Work Experience

A minimum of two (2) years of progressively responsible experience in supply chain, project/contract management or logistics support preferably in the field of petroleum products is required.

At least one year experience working in Electronic Fuel Management System, including budgeting and fuel accounting is required.

Experience in managing support services of international peacekeeping or military operations and other fuel consumption monitoring tools, is required.

Knowledge of the UN rules, regulations and working practices pertaining to field missions is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English (both oral and written) is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 21 October 2023, possibility of extension subject to availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• This job opening is advertised to fill a temporarily vacant position during the absence of the regular incumbent for a period of one year or longer. The regular incumbent is entitled to return to this position at the expiry of the temporary vacancy period. If the regular incumbent exercises the right to return, the appointment or temporary assignment or promotion of the candidate selected for this job opening will not be renewed or extended.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.