Position Overview

The Associate of Events is responsible for providing support in the planning, coordination, and execution of events sponsored or co-sponsored by the United Nations Foundation and Better World Campaign. The Associate, Global Events also provides event-related consultations and advice to UNF campaigns, alliances, and core teams with guidance form the Director, Events. This role plays a crucial part in ensuring seamless event operations and contributing to the overall success of the events. The Associate of Events reports directly to the Director of Events.

This position is based in New York, NY.

Essential Functions

• Coordinate event logistics, project plans, and staffing plans for assigned events (virtual/hybrid/in-person), including dinners, roundtables, receptions, virtual webinars, summits, galas, and other events as determined.
• Support on-site event management, including setup, registration, attendee assistance, and coordination of vendors and suppliers with oversight from the Director and/or other Public Affairs team members.
• Supports Congressional Delegation trips to UNHQ in New York by booking travel, coordinating schedules with Congressional offices, managing the hotel contract, and supporting day of logistics.
• Executes event registration process to include building landing pages, drafting marketing emails, and sending registration reports.
• Assist in the preparation and distribution of event materials, such as agendas, presentations, signage, and promotional items.
• Creates graphics for virtual and in-person events including lower thirds, hold slates, background images, and programs.
• Maintain shared calendar for event requests and consult with internal partners regarding events including preferred vendors, programs, and appropriate staffing needs.
• Monitor event inboxes and communicate as needed with invitees and guests.
• Assist in negotiation with vendors and edit proposals from supplier partners to ensure all elements are covered, maximize efficiencies in the planning process, and ensure compliance with budget and company policies and procedures.
• Execute hotel sourcing and rooming block logistics for events. Serves as main point of contact for the hotel, managing the contract process, and executing payment.
• Develop and maintain a working knowledge of the substantive issues for UNF/BWF program areas and campaigns.
• Attend approved industry events and conduct research to keep informed about the latest trends as they relate to technology and innovative methods for producing events.
• Other duties as assigned.

Selection Criteria

• Bachelor’s Degree required.
• 1-2 years experience in event planning experience required.
• Highly organized and detail-oriented.
• Working knowledge of ZOOM and virtual events is required.
• Knowledge of Splash That, MS Teams, and Salesforce software is highly preferred.
• Proven competency in software applications including MS Office, Excel, Outlook, and PowerPoint.
• Works well in a collegial fast-paced team environment.
• Strong written and verbal communication skills.
• Approximately 20-30% of overnight travel domestically and internationally is required.
• Experience and comfort working with socially prominent donors, volunteers, and other VIPs is preferred.
• Ability to meet the physical demands of the job, including lifting up to 30 lbs.
• Ability to meet regular attendance/tardiness policy.
• Ability to work under pressure and handle stress.

Benefits & Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

• a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
• dental insurance
• vision insurance
• flexible spending accounts
• 403b retirement savings plan with a generous matching contribution
• group term and supplemental life insurance
• short-term disability
• long-term disability
• health club discounts
• commuter subsidy
• back-up care
• employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care

The United Nations Foundation is proud to be an equal opportunity and affirmative-action employer. The United Nations Foundation provides equal employment opportunity to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.