The EIB, the European Union’s bank, is seeking to recruit for its Financial Control Directorate (FC), Internal Controls and Assertion Division (ICA), ICF – Financial Instruments and Mandates Unit (LEN) at its headquarters in Luxembourg, an (Associate) Internal Controls Officer*.

This is a full-time position at grade 4/5 for which the EIB offers a permanent contract.

*internal benchmark: (Associate) Officer Internal Control Framework

Panel interviews are anticipated for end of November 2023.

Purpose

As an (Associate) Internal Controls Officer, you will join the 2nd Line of Defence of the Bank, where you will monitor the appropriate implementation and maintenance of the Internal Control Framework (ICF) across all Directorates within the Bank, focusing on Lending processes. You will develop and maintain the common platform and/or methodology, so to assess and report control related risks to EIB’s Senior Management. You will also support the implementation of a coherent and process driven Internal Control Framework, covering key activities and risks of the Bank, as well as providing support for risk management within the Bank. Moreover, you will also be tasked with identifying and pre-empting operational risks through a proactive approach to the Internal Control Framework, executing regular assessment actions so to evaluate Internal Controls’ design and operating effectiveness.

Furthermore, you will be entrusted with the implementation of transversal projects impacting EIB’s control environment and implicating several Directorates.

Operating Network

Reporting to the Head of Financial Instruments and Mandates Unit, you will not only work closely with your colleagues but also collaborate and liaise regularly with all services across the Bank.

Accountabilities

In this post, you will:

• Develop, improve and implement the EIB’s Internal Controls Framework and ensure the alignment with applicable standards and methodologies, so to guarantee that key processes are run in an effective and efficient way;
• Keep up-to-date with latest developments regarding ICF, as well as proposing and developing new initiatives based on best practice;
• Maintain a central repository of key controls and develop key risk and control indicators, in order to increase efficiency and coherency of internal workflows;
• Implement periodic ICF monitoring reviews on control design and operating effectiveness;
• Advise on verification processes for the effective execution of controls and follow-up on control enhancements identified;
• Proactively seek ways to make the best use of available data as part of ICF review process, such as using data analytics to develop an understanding of risks, test controls, identify process inefficiencies and provide relevant insights to the business;
• Produce presentations, working documents as well as conclusive reports regarding the adequacy of the internal control environment design and operating effectiveness, so to illustrate its impact on the Bank’s control mechanisms and processes;
• Develop and maintain constructive relationships and network within the Bank, aiming to ensure that appropriate internal collaboration and communication are maintained;
• Coordinate the issuance of assertion and representation letters (internal and external);
• Liaise with external auditors on internal control verification for a selection of the Bank’s mandates;
• Implement regular ICF awareness raising actions on the importance of ICF;
• Contribute on internal control topics in Bank wide initiatives on an ad-hoc basis; and
• Provide guidance to more junior colleagues in the team.

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in Finance, Economics, Information Technology, Business Administration or any related subject.
• Minimum 3 years of relevant professional experience, conducting similar responsibilities, preferably gained in a major financial institution.
• Previous experience as an Internal Auditor or Consultant, within the Banking sector would be a distinct advantage.
• Previous experience in using data analytics would also be considered an advantage.
• Strong presentation skills and report writing skills (English).
• Strong advisor profile demonstrating autonomy, resilience and keen to take initiatives.
• Excellent knowledge of standard MS Office tools, especially Excel; experience in use of GRC tools is seen as an advantage.
• Excellent knowledge of English and/or French (*), with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 12^th October 2023

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