Associate IT Officer (Digital Innovation Governance)
Job Vacancy | Monday, June 26, 2023
| Reference Number | 230344 |
|---|---|
| Position Level | NS 1 |
| Department | Information Technology Department |
| Division | Digital Innovation and Architecture Division, ITD |
| Location | Asian Development Bank Headquarters |
| Date Posted | Monday, June 26, 2023 |
| Closing Date | Monday, July 10, 2023 11:59 p.m. (2359 Manila Time, 0800 GMT) |
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Digital Innovation and Architecture Division (ITIA) within the Information Technology Department (ITD). ITD enables ADB’s digital agenda and supports the Bank’s global operations. The department delivers digital innovation, IT infrastructure, services and solutions, and provides tools and knowledge platforms.
ITIA is responsible for ADB’s i) digital strategy and enterprise architecture, ii) innovation using emerging technologies and new digital business models, and iii) strategic adoption and change management for digital initiatives.
Job Purpose
The Associate IT Officer (Digital Innovation Governance) is responsible for providing operational and analytical support for ITIA’s planning and governance activities, including procurement, budget, reporting, and workforce management. The incumbent will report to the designated IS and senior National Staff.
Responsibilities
• Supports ITIA’s governance by developing and evolving a practical model to track progress and promote better coordination across ITIA.
• Supports the coordination of planning, controlling, and managing while mitigating risks in operations.
• Facilitates status meetings and designs/provides periodic status reports and/or dashboards on initiatives.
• Identifies trends and variations, identifies/resolves issues and discusses them with the concerned/relevant staff, project team, working groups.
• Prepares ITIA’s annual procurement plan and all procurement related documents, processes all procurement requests for the division, and monitors contracts, including handling payment milestones, preparing change requests, etc.
• Monitors and controls the outsourced services and vendors that are part of ITIA’s operations.
• Serves as division’s budget focal point by monitoring and ensuring ITIA’s budget is used effectively and efficiently following standard accounting practices.
• Develops and maintains dashboards for all IT financial information and budget-related activities.
• Gathers data and examines information collected within the division needed for workforce management, staff and organizational development, and related service management areas in operations and projects.
• Prepares terms of reference for resource requirements.
• Drafts reports for department and institutional requirements.
• Assists in designing, organizing, and facilitating events and activities for the division (e.g., workshops, townhalls, knowledge-sharing events, team building activities, retreats, rewards and recognition activities, etc.).
• Performs other duties as may be assigned and reflected in the incumbent’s workplan.
Qualifications
Relevant Experience & Requirements
• Bachelor’s degree in Accounting, Management, Business or any related field. Preferably with advanced training.
• At least 6 years of relevant professional experience in procurement, accounting, and office management, 2 years of which in IT procurement.
• Experience with ADB IT procurement and Coupa system highly desirable.
• Solid critical thinking, problem solving, planning and organization skills
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for NS1.
General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
