The EIB, the European Union’s bank is seeking to recruit for its Finance Directorate (FI), Planning and Settlement of Operations Department (PRO), Loan Administration & Reflows Division (LAR), Loan Administration Unit (LA) at its headquarters in Luxembourg, an (Associate) Loan Administration Officer*.

This is a full-time position at grade 4/5 for which the EIB offers a permanent contract.

*internal benchmark: (Associate) Officer Transaction Processing and Management

Panel interviews are anticipated for August/September 2023.

Purpose

As (Associate) Loan Administration Officer you will review and process loans and equity/equity type events in the back-office loans systems, based on instructions received from Operations Directorate (OPS) or Portfolio Management and Monitoring Directorate (PMM) in order to properly service the loan in relation to post disbursement events and to timely and accurately capture the changes in the Bank’s back office systems.

Operating Network

You will report to the Head of Unit and autonomously execute key processes of various complexities, ensuring the overall quality of the unit’s output and compliance with the Bank’s policies and processes. The unit works under deadlines agreed internally and ensures that all calculations and data are accurately and timely captured in the back office system. The documents that the team sends to the clients are monitored and dispatched with the contractual deadlines and any divergence, error or delay that were not discovered in a timely manner could result in a negative financial and/or reputational impact, therefore attention to details and prompt execution are of utmost importance.

Accountabilities

• Autonomously record and validate key tasks in the unit, including prepayments, rate revisions/conversions, various contractual amendments such as loan pricing updates, credit related events, restructurings and post disbursements equity type business;
• Provide analysis and support related to data capturing and issues raised in the course of business related to above tasks also in the context of the back-office system CLM, the rate setting application “RaSA”, and NOW in order to improve the tools that are at the heart of the daily operations in the unit, so as to reduce operational risk and efficiencies in the processes;
• Provide specific advice and interpretation; propose solutions/adaptations and corrective actions in response to queries about the recording of transactions, also related to any future new products to be captured in the Bank’s back-office lending applications;
• Review instructions against relevant contractual documentation to ensure compliance of the instruction with such documentation in matters covered by the team and to avoid potential breaches of the contract by incorrect processing of the transaction in the systems;
• Co-operate with other Services to continuously review and improve Bank processes, in particular, by supporting the business analysis with a view to achieve streamlined and automated transaction processing of lifecycle events. Provide analysis based on the findings and discuss and support potential solutions with management;
• Analyse and advise on optimisation of any software related enhancements, aimed at improving operational efficiencies in order to achieve a straight-through-processing (STP) across all major operational tasks in the unit;
• Contribute to the specifications on selected longer-term projects relating to lifecycle events that have a specific scope and timing in order to ensure the realisation of the project within the set scope, quality, time and budget.

Qualifications

• University degree (minimum an equivalent to a Bachelor), preferably in a business-related field (i.e. Finance, Business Administration, Accounting, Economics);
• Additional relevant postgraduate studies or professional qualification would be considered as an advantage;
• Minimum 3 years of relevant professional experience within a financial institution, preferably in the back or middle office, or in commercial lending;
• Very good technical knowledge of financial products;
• Excellent numerical skills and knowledge of financial analysis;
• Very good understanding of loan documentation acquired through exposure to legal documentation;
• Proficiency in standard IT applications (MS Office, Excel in particular);
• Knowledge of relevant EIB IT applications such as CLM would be considered as an advantage;
• Knowledge of the Bank’s lending products offering will be considered as an advantage;
• Knowledge of other reporting applications or statistical analysis experience will be advantageous;
• Excellent knowledge of English and/or French (*), with a good command of the other. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 13^th July 2023

#LI-POST