Associate Operations Officer

Job Vacancy | Friday, November 22, 2024

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned in the Office of the Director General (EAOD) within the East Asia Department (EARD). You will be based at our Headquarters in Manila, Philippines.

You will report to Regional Head, Operations Coordination, designated international staff (IS) and senior national staff (NS).

Your Role

As an Associate Operations Officer, you will: (i) maintain EARD’s programming database; (ii) support corporate reporting (e.g., Annual Report, Work Plan Budget and Framework (WPBF), Operations Review Meeting (ORM), Budget Review Committee (BRC) meeting, Management Committee Meeting (MCM), management briefing papers) including portfolio reporting at corporate level and department work plan coordination, donor coordination and liaison for visiting missions/delegations; and (iii) provide backstopping support for Senior Operations Officers.

You will:

• Maintain EARD’s Programming Dashboard, internal site, including historical database for loans, grants and TAs, and minutes related to the progress and history of EARD’s confinancing operations and regional cooperation activities.
• Help prepare the annual departmental work plan, monitor and report Sectors Group’s (SG) achievement against the targets in the workplan, and support in EARD’s submissions to the Annual Report with the Department of Communications and Knowledge Management and assigned EARD staff.
• Provide inputs in preparing relevant documents for the quarterly ORM, BRC meeting, MCM reports, briefing papers, and other corporate-level management meetings, as assigned, and coordinate inputs from SG and Resident missions (RMs) in preparing EARD’s submission for the WPBF.
• Provide support in preparing country briefing papers, presentations, and status reports on different country operations, development cooperation with donor countries/other multilateral organizations as requested by DG, EARD, or by RMs/other departments for visiting delegations from DMCs/other international/external organizations.
• Coordinate and monitor allocation of Technical Assistance Special Fund (TASF) and TASF savings.
• Coordinate quarterly requests on (i) Information on Operational Risk Incident/Loss with the Office of Risk Management (ORM and (ii) Information on Subsequent Events with the Controller’s Department (CTL).
• Be the EARD’s focal for Sovereign Operations (SovOps) and alternate focal for: (i) Board Calendar System; and (ii) EARD’s Business Continuity Plan including participation in meetings with the Organizational Resilience Unit (CSRS-OR) and updating the Business Continuity Plan.
• Be an alternate to Senior Operations Officer and provide backstopping support for overall portfolio management and EARD’s corporate reporting needs including coordination with the Strategy, Policy, and Partnerships Department (SPD), cofinancing and other working groups.

Qualifications

You will need:

• Bachelor’s degree in business, economics or related fields, preferably with advanced training.
• At least 6 years of relevant experience administering international development projects or portfolio management with multilateral development institutions.
• Understanding of business policies.
• Proficiency in using information systems (e.g., ODB, eOps, PowerBi), and experience using computer applications e.g., Microsoft Suite
• Written and verbal proficiency in English
• Please refer to the link for ADB Competency Framework for Nation Staff Level 1.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

ADB will be rolling out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept all changes resulting from the new job grading structure.”

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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