About Us

The Administration Division manages the OPCW’s day-to-day human resources, finances, and logistical support, and coordinates knowledge management.

The Division also represents the Technical Secretariat during sessions of the Advisory Body on Administrative and Financial Matters (ABAF), and serves as the point of contact for the OPCW’s External Auditor.

General Information

• Contract Type
  Fixed-term Professional
• Grade
  P2
• Total Estimated monthly remuneration depending on post adjustment and family status: USD
  8023
• Closing Date
  11/10/2023

Responsibilities

Job Summary

The Budget and Finance Branch is looking for a colleague to join the team responsible for budgetary matters. In a dynamic and fast paced environment you will be part of a team responsible for coordinating effective allocation of resources through developing OPCW’s programme and budget in line with the strategic objectives of the Organisation. The Budget and Finance Branch is a close team that is at the centre of strategic financial change in approaches and practices for the Organisation and as a member of the team you will be an important part of this change.

Main Responsibilities

Under the guidance and direction of the Head, Budget, you as the Associate Programme and Budget Officer:

• Analyses and monitors the trust funds approved budget by the donor during its implementation phase and works in close collaboration with budget officer;

• Work as a budget focal point for programmes trust funds management, ensuring that all trust funds are correctly recorded in the system and individually for each branch, including budget and balances summary table;

• Support budget officer (Extra-Budgetary) on implementation of trust fund projects; creation and allotments of donations, Trust Fund transfers, monitoring Trust Fund implementation and reporting requirements, technical guidance to project managers, coordination of interim and final reports, consolidation of Trust Fund balances and trust fund/donations closure;

• Support the team in reconciling the voluntary contributions balances in UBW which are transitioned from previous financial system;

• Prepares relevant documentation with respect to voluntary contributions budgetary issues for distribution during various internal and external meetings;

• Under guidance of head of budget, support in preparation of monthly budget implementation dashboard for each trust fund and donor;

• Support in standardization of trust funds proposal and reporting templates;

• Trust funds management, monthly dashboard of budget status reports by donor breakdown for each branch/programme;

• Under guidance of head of budget, support in preparation of monthly budget implementation dashboard for each trust fund and donor;

• Reconciliation of all trust funds balances in ERP system, particularly those carried over from previous financial system;

• Donor Reporting tracker to be update for all trust funds in ERP system, as well as set an alert system for programme managers;

• Standardization of trust funds proposal and reporting templates.

Qualifications and Experience

Education

Education (qualifications):

• A first level university degree with qualifying experience (minimum 4 years) in Business Administration, Finance, Management, Public Administration or related area; equivalent specialised training combined with 6 years practical experience may also be considered in lieu of a first degree;
• Practical knowledge of the principles of programme and budget planning and management, and proven experience developing programme and extra-budgetary project plans and proposals;
• Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.

Desirable: Knowledge of internal control frameworks.

Knowledge and Experience

Essential:

• At least 4 years of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment;
• Experience in programme and project planning, notably related to extra-budgetary resource management.

Desirable:

• Experience in the use of computerised accounting and ERP systems would be an advantage;
• Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.

Skills and Competencies

To succeed in this role, you will need the following skills and competencies:

• Ability to draft project proposal and programme plans;
• Knowledge of projects management for contributions management;
• Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach;
• Proven planning, organisational, coordination, negotiation and problem-solving skills;
• Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
• Ability to develop and implement policies and procedures related to extra-budgetary resources;
• Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel;
• Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
• Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.

The mandatory age of separation at the OPCW is 65 years.

Fixed-term staff members participate in the OPCW provident fund. A monthly staff contribution is met with a doubled amount by the OPCW to ensure separating staff have the capital necessary to move on to new challenges.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.

OPCW General Terms and Conditions

Important notice for applicants who are currently insured under the Dutch Social Security system

Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.